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- Tasks: Support the property management team with contracts and service agreements.
- Company: Join a dynamic property management team focused on excellence and compliance.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Gain hands-on experience in procurement while building valuable relationships.
- Qualifications: Strong IT skills and attention to detail; previous experience is a plus.
- Other info: Perfect for those looking to kickstart their career in procurement!
The predicted salary is between 28800 - 43200 £ per year.
The role of the Procurement / Contracts Administrator would be to provide administrative support to the wider property management team in the administration of service agreements and contracts across the portfolio, support in the tendering process, and maintaining systems and records.
The duties would include:
- Supporting the Property Management team in preparing, writing, and tendering of service contracts
- Supporting in the onboarding and offboarding of service partners and contractors
- Supporting the Property Management team in the management of service partners compliance with contractual KPIs
- Organising regular KPI review meetings with service partners in support of the facilities management team
- Supporting in the preparation of documentation of contracts and notices
- Supporting in the sourcing of new service partners and contractors
- Supporting in the onboarding of new properties
- Maintaining the approved supplier list and contractor verification platform Vantify (Formerly Prosure360)
- Maintaining service contract library / records
- Supporting in the review of contract specifications
- Supporting in the management of tendering for new property & asset management contracts
- Reviewing supplier / contractor insurance documentation
- Reviewing supplier and contractor qualifications and documentation
- Providing any other support to the property management team as required in the management of our supplier database and approved contractor list.
Skills and Competencies
- Strong IT skills
- Good knowledge of procurement processes
- Strong attention to detail for system and data management
- Strong relationship building skills
Experience
- Previous experience in procurement or contracts management preferable but not essential
Procurement Administrator employer: Varnom Ross
Contact Detail:
Varnom Ross Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator
✨Tip Number 1
Familiarise yourself with procurement processes and terminology. Understanding the basics of tendering, service agreements, and compliance will give you a solid foundation to discuss during interviews.
✨Tip Number 2
Network with professionals in the property management and procurement sectors. Attend industry events or join relevant online forums to connect with people who can provide insights and potentially refer you to opportunities.
✨Tip Number 3
Demonstrate your attention to detail by preparing for potential interview questions that require you to showcase your organisational skills. Be ready to discuss how you've managed records or maintained systems in previous roles.
✨Tip Number 4
Research StudySmarter's values and culture. Tailoring your conversation to align with our mission and demonstrating how you can contribute to our team will make you a more appealing candidate.
We think you need these skills to ace Procurement Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement or contracts management. Emphasise any administrative support roles you've held, particularly those involving service agreements and contracts.
Craft a Compelling Cover Letter: In your cover letter, explain why you're interested in the Procurement Administrator role. Mention specific skills that align with the job description, such as strong IT skills and attention to detail, and provide examples of how you've demonstrated these in previous roles.
Highlight Relevant Skills: When filling out your application, ensure you showcase your knowledge of procurement processes and your ability to manage data effectively. Use bullet points to make these skills stand out.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Varnom Ross
✨Know Your Procurement Processes
Familiarise yourself with the procurement processes relevant to the role. Be prepared to discuss how you would approach tendering and managing service contracts, as this will demonstrate your understanding of the key responsibilities.
✨Highlight Your Attention to Detail
Since the role requires strong attention to detail, think of examples from your past experiences where your meticulousness made a difference. This could be in data management or ensuring compliance with contractual KPIs.
✨Showcase Your IT Skills
Be ready to talk about your IT skills, especially any experience with systems like Vantify or similar platforms. If you have used any procurement software, mention it and explain how it helped you in your previous roles.
✨Demonstrate Relationship Building Skills
The ability to build relationships is crucial in this role. Prepare examples of how you've successfully collaborated with teams or external partners in the past, particularly in a procurement or contract management context.
