Workspace Manager

Facilitate and manage the day to day operations of our Next office in London. You will ensure the smooth and efficient running of the office, events, facilities management and Health & Safety requirements. Creating a positive employee experience and maintaining a professional yet welcoming environment.

Workspace Point of contact for AP employees:

• Fire process, app, room bookings, office tour, courier set up, gsuite training
• New starter tour and induction
• Frequent office space checks ensuring repairs and maintenance within the office environment is reported and resolved within a timely manner
• Support, advise or redirect staff with their queries over IT, mobiles, landlines, carriers, etc.
• Management of carrier and courier accounts, managing daily collections
• Coordinate and manage E&W expenses and invoices
• PAT testing of all NEXT equipment as required
• Order and distribute stationary for AP employees
• Management and distribution of direct to desk for AP

Health & Safety:

• Ensure all H&S policies, procedures, rules and regulations are adhered to, reviewed, updated and communicated in line with NEXT H&S procedures
• Ensure E&W team maintain Fire Warden and First Aider levels for number of employees, arrange First Aider and Fire Marshall training and gifting
• Ensure Fire Grab Bags and First Aid Boxes are stocked up across AP
• Investigate, Log and report any H&S incidents
• Log and manage dietary requirements, medical issues, allergens, pregnancies - update FA team monthly
• Organise annual flu vaccinations
• Individual Risk Assessments for all AP employees
• Quarterly training refresher to all FW & FA

Events & Activations:

• Coordinate seasonal office decorations
• Support with activation research and vision boards to ensure a fun environment for employees
• Order and distribute office and event food in a timely manner
• Assist with the preparation of all activations and events

IT Management:

• Partner with the Service delivery management to improve ways of working
• Manage, order and distribute all equipment for AP employees
• Work with the technology team to ensure IT across the building is fit for purpose
• App support

Diversity & Inclusion:

We recognise that our differences are what make us who we are. We want people to want to work for us and be their true selves. We are dedicated to attracting and developing a talent team, and recognise that all unique backgrounds and experiences contribute to our future success. We want to create an inclusive and inspiring environment where individuals feel valued and respected, and where people can achieve their full potential and be their very best, whoever they are.

Wellbeing:

We believe that wellbeing is having the opportunity to achieve your full potential, cope with day to day pressures, be productive and thrive in all aspects of your life. We encourage a culture that promotes and enables us all to achieve positive wellbeing, by focusing on mental, physical and financial health.