Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support senior bankers with diary management, travel bookings, and logistics.
- Company: Join a leading global financial firm known for its dynamic and diverse workplace.
- Benefits: Enjoy a competitive pay rate of £19.50ph and flexible working hours.
- Why this job: Gain valuable experience in finance while working in a supportive team environment.
- Qualifications: 2+ years as an assistant with strong organisational and communication skills required.
- Other info: Remote training and ongoing support from your Team Supervisor provided.
The predicted salary is between 39000 - 65000 £ per year.
Hours of Work:
Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.
Hours Per Week: 40.00
Pay Rate: £19.50ph inclusive of holiday pay
Duties: A global financial company is seeking 2 German speaking Assistants within Global Banking and Markets Private. As an Assistant within the division, they will be responsible for providing extensive administrative support to Snr Associates. This role works within a team of assistants supporting various bankers within an industry group team. The Assistant will be provided with full in house and remote training alongside ongoing support from their Team Supervisor during the engagement.
This would suit someone with 2 years+ experience working as an Assistant with knowledge of diary management, travel booking and logistics management. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a finance type environment is desirable.
The duties of the role include:
- Diary and calendar management for bankers (VP level+)
- Coordinating and scheduling of meetings and conference calls across multiple time zones
- Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
- Coordinating room bookings for internal/external meetings and VCs across multiple locations
- Coordinating travel arrangements for the team, including Visa applications, international flight, and accommodation bookings
- Car bookings
- Expense management and preparation
- Invoice processing
- Taking on ad hoc tasks while maintaining workflow
- Supporting teams in day to day issues, needs and queries
- Providing phone / holiday coverage for colleagues
Skills:
- Excellent Outlook skills a necessity with a proactive attitude when managing diaries and logistics.
- Able to manage competing time-sensitive priorities and tasks.
- Demonstrates dependability and high attention to detail along with the ability to multi-task.
- Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels.
- Comfortable working with people at all organisational levels, internally and externally.
- Must be a team player that works well under pressure within a changing environment.
- Flexible and adaptable to work and support across multiple teams.
- Be resourceful and able to use own initiative in solving issues.
- Discretion to deal with confidential business matters.
- Friendly, polite, and approachable with a “can do, muck in” attitude.
German Speaking Administrative Assistant employer: Paragon Personnel Ltd
Contact Detail:
Paragon Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land German Speaking Administrative Assistant
✨Tip Number 1
Familiarise yourself with the financial industry and its terminology. Understanding the basics of banking and finance will not only help you in interviews but also show your potential employer that you're genuinely interested in the role.
✨Tip Number 2
Brush up on your German language skills, especially in a business context. Being able to communicate effectively in German will be crucial for this role, so consider practicing common phrases or scenarios you might encounter.
✨Tip Number 3
Network with professionals in the finance sector. Attend industry events or join online forums where you can connect with others in similar roles. This could lead to valuable insights and even referrals for the position.
✨Tip Number 4
Prepare for situational interview questions that focus on your organisational skills and ability to manage multiple tasks. Think of examples from your past experience where you've successfully handled competing priorities, as this is key for the role.
We think you need these skills to ace German Speaking Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles. Emphasise your skills in diary management, travel booking, and logistics management, as these are crucial for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proficiency in German and your understanding of the financial sector. Mention specific examples of how you've successfully managed competing priorities and supported teams in previous roles.
Highlight Relevant Skills: In your application, clearly outline your excellent Outlook skills and your ability to communicate professionally at all levels. Provide examples of how you've demonstrated dependability and attention to detail in past positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail and professionalism, which is essential for this role.
How to prepare for a job interview at Paragon Personnel Ltd
✨Showcase Your Language Skills
Since this role requires German language proficiency, be prepared to demonstrate your language skills during the interview. You might be asked to converse in German or translate a few sentences, so brush up on your vocabulary and practice speaking confidently.
✨Highlight Relevant Experience
Make sure to discuss your previous experience as an administrative assistant, especially any roles that involved diary management, travel booking, or working in a finance environment. Use specific examples to illustrate how your skills align with the job requirements.
✨Demonstrate Proactivity and Problem-Solving
This position requires a proactive approach to tasks. Be ready to share examples of how you've taken initiative in past roles, whether it was streamlining processes or resolving issues independently. This will show that you can handle the demands of the role.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your ability to manage competing priorities and work under pressure. Think of situations where you successfully juggled multiple tasks or dealt with unexpected challenges, and be ready to explain your thought process and actions.
