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- Tasks: Support daily operations, manage timesheets, invoicing, and contractor records.
- Company: Join a dynamic team in central Reading focused on exceptional client service.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and development.
- Why this job: Be part of a vital team, enhancing your skills in administration and recruitment.
- Qualifications: Experience in office admin, especially in recruitment, and strong Excel skills required.
- Other info: Ideal for detail-oriented individuals looking to make an impact in a fast-paced setting.
The predicted salary is between 24000 - 36000 £ per year.
Our client based in central Reading are looking to expand their team and are seeking a dedicated and detail-oriented Office Administrator to support the operations and help deliver exceptional service to clients and contractors.
As an Office Administrator, you will be an integral part of the team, assisting with the daily administration and ensuring smooth operations within the recruitment process. You will have a strong focus on contractor management, timesheet processing, invoicing for both contract and permanent placements, and ensuring accurate financial record-keeping.
Key Responsibilities:
- Manage timesheet portals and ensure timesheets are accurately submitted and processed.
- Handle invoicing for both contract and permanent placements, ensuring timely and accurate billing.
- Chase outstanding invoices and follow up with clients as required.
- Provide effective contractor management and support, ensuring contractors have everything they need to succeed.
- Maintain accurate and up-to-date contractor and client records.
- Use Excel to generate reports, track data, and maintain spreadsheets.
- Offer general administrative support to the recruitment team, including handling queries and assisting with office tasks as needed.
- Ensure all processes are completed with the highest level of accuracy and attention to detail.
Key Requirements:
- Proven experience in office administration, ideally within a recruitment agency or similar fast-paced environment.
- Strong experience working with timesheet portals and invoicing systems.
- Solid understanding of contractor management processes.
- Excellent proficiency in Excel, including working with spreadsheets and generating reports.
- Experience with invoice chasing and managing outstanding payments.
- Strong organisational skills with the ability to prioritise tasks and meet deadlines.
- Exceptional attention to detail and accuracy in all aspects of work.
- Excellent communication and interpersonal skills, with the ability to liaise effectively with contractors, clients, and colleagues.
If you are interested in this role and would like to understand more then please click apply.
Office Administrator employer: Red King Resourcing
Contact Detail:
Red King Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with common office administration tools and software, especially those related to timesheet management and invoicing. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any experience you have in contractor management or recruitment processes. Be prepared to discuss specific examples of how you've successfully managed contractors or handled invoicing in previous roles.
✨Tip Number 3
Brush up on your Excel skills, particularly in generating reports and managing spreadsheets. Consider creating a few sample reports that showcase your ability to analyse data effectively, as this could be a great talking point in your interview.
✨Tip Number 4
Prepare to discuss your organisational skills and how you prioritise tasks in a busy environment. Think of examples where you've successfully managed multiple responsibilities and met deadlines, as this will demonstrate your capability to thrive in a fast-paced setting.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration, particularly within a recruitment agency or similar environment. Emphasise your skills in timesheet management, invoicing, and contractor support.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experiences align with the requirements, especially your proficiency in Excel and attention to detail.
Highlight Relevant Skills: In your application, clearly outline your organisational skills and ability to manage multiple tasks. Mention any specific software or systems you have used for timesheet processing and invoicing.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all information is accurate and presented clearly, as attention to detail is crucial for this role.
How to prepare for a job interview at Red King Resourcing
✨Showcase Your Attention to Detail
As an Office Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your past experience where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Excel Skills
Since proficiency in Excel is a key requirement, be ready to talk about your experience with spreadsheets and data management. You might even want to mention any specific functions or reports you've created in the past.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding contractor management and invoicing. Think of scenarios where you successfully managed tight deadlines or resolved conflicts.
✨Communicate Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, and be ready to demonstrate how you've effectively liaised with clients and contractors in previous roles.
