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- Tasks: Support the Consultation and Engagement team with project administration and communication tasks.
- Company: Join a dynamic team focused on local government engagement and community involvement.
- Benefits: Enjoy flexible working, generous leave, and health perks like gym discounts and free swims.
- Why this job: Be part of impactful projects while developing your skills in a supportive environment.
- Qualifications: GCSE Grade C in Maths and English, plus two years' admin experience required.
- Other info: This is a hybrid role with a fixed term until December 2025.
Salary and grade: From £28,917 – Grade 4
Duration of role: Fixed term until 31 December 2025
Hours per week: 37hrs (Full Time)
Location: Hybrid/Abingdon
Closing date: 28 April 2025 (midnight)
Interview date: Week commencing 28 April 2025
About the role and what we’re looking for
This is an exciting opportunity to join our Consultation and Engagement team. The post holder will be the dedicated assistant officer for the team and report to the consultation and engagement team leader. We are seeking an organised, efficient and experienced project support officer with excellent communication skills to support with the Local Government Restructure (LGR) engagement project. You’ll need to provide strong and accurate project and administration support to help the team deliver an extensive programme of engagement for LGR.
Main duties and responsibilities:
- Deal with email and telephone enquiries and correspondence on LGR
- Research consultees / businesses and prepare databases for the LGR engagement
- Administer the consultation database (including the dedicated consultation and engagement email account)
- Prepare consultation letters, mail merges and facilitate large scale mail outs
- Review and summarise consultation statutory guidance
- Prepare the LGR engagement using the councils’ online consultation platform
- Extract data from the LGR online survey to help prepare the consultation report
- Redact and prepare consultation report for publication on website
- Organise and help set up logistics for consultation events, workshops, focus groups and exhibitions
- Attend events and manage meet and greet / reception, logging of demographics, answering questions about consultation process
- Draft website updates and monitor webpage content
- Cover for other officers as necessary
- General administrative support
The duties may vary from time to time without changing the nature of the post or the level of responsibility and the post holder may also be required to carry out any other duties appropriate to the grading of the post.
About you
Your essential qualifications:
- Educated to GCSE Grade C in Maths and English, or equivalent qualifications, or equivalent level of experience
Your experience, skills and knowledge:
- Minimum of two years’ experience in an administrative role
- Must have a good understanding and working knowledge of all Microsoft Office applications such as Access, Word, Excel, Microsoft Teams, SharePoint and Adobe
- Experience of working on multiple projects in a range of teams
- Excellent communication skills
If you have the following experience or qualifications – it’s a bonus:
- Experience of using consultation software packages
- Experience updating websites
- Knowledge of the consultation process
- Experience of reading and understanding statutory guidance
The benefits we offer:
- A basic 24 days annual leave per annum, rising to 29 days after five years, plus bank holidays and time off between Christmas and New Year
- Flexible working and annualised hours – a flexible approach to work that our employees love!
- Salary pay awards – most jobs offer a pay increase after six months or the following April, plus an annual salary review
- A generous career average pension scheme, including life insurance of three times your salary
- The opportunity to purchase a bike through Cyclescheme
- Various schemes to support health and wellbeing, including reduced gym membership, free swims, free eye tests for DSE users, and more
- Two days per year to volunteer within the local community
You may also have experience in the following roles: Engagement Project Coordinator, Consultation Support Officer, Public Engagement Assistant, Community Engagement Support Officer, Consultation and Engagement Administrator, Engagement and Communications Officer, Project Support Officer (Consultation & Engagement), Consultation Officer Assistant, Stakeholder Engagement Officer, Engagement Services Coordinator, etc.
Temporary Assistant Consultation and Engagement Officer employer: South and Vale District Councils
Contact Detail:
South and Vale District Councils Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Assistant Consultation and Engagement Officer
✨Tip Number 1
Familiarise yourself with the Local Government Restructure (LGR) engagement project. Understanding the specifics of this project will allow you to speak confidently about it during the interview and demonstrate your genuine interest in the role.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially in Access, Word, and Excel. Since these tools are essential for the role, being proficient will not only help you in the application process but also show that you're ready to hit the ground running.
✨Tip Number 3
Network with professionals who have experience in consultation and engagement roles. They can provide insights into the job and may even offer tips on how to stand out in your application and interview.
✨Tip Number 4
Prepare examples from your past experiences that showcase your organisational and communication skills. Being able to articulate how you've successfully managed projects or supported teams will be crucial during the interview.
We think you need these skills to ace Temporary Assistant Consultation and Engagement Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, particularly in administrative roles and project support. Emphasise your proficiency with Microsoft Office applications and any experience with consultation processes.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Temporary Assistant Consultation and Engagement Officer role. Mention your organisational skills, communication abilities, and any relevant project experience.
Showcase Relevant Experience: In your application, provide examples of your previous work that align with the duties listed in the job description, such as managing databases, preparing reports, or organising events.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at South and Vale District Councils
✨Know the Role Inside Out
Make sure you thoroughly understand the job description and responsibilities. Familiarise yourself with the Local Government Restructure (LGR) engagement project and be ready to discuss how your skills and experience align with the requirements.
✨Showcase Your Communication Skills
As communication is key for this role, prepare examples of how you've effectively communicated in previous positions. Be ready to demonstrate your ability to handle enquiries and manage correspondence professionally.
✨Demonstrate Organisational Skills
Highlight your experience in managing multiple projects and administrative tasks. Prepare to discuss specific tools or methods you use to stay organised, especially when dealing with large-scale mail outs and event logistics.
✨Prepare Questions for the Interviewers
Think of insightful questions to ask about the team dynamics, the consultation process, and any challenges they foresee in the LGR engagement project. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
