Office and Project Coordinator

Merrifield Consultants are delighted to be partnering with a media development not-for-profit organisation to recruit an Office and Project Coordinator. This is a fantastic opportunity to join a collaborative and purpose-driven team working on impactful international projects that champion ethical journalism and media freedom.

Summary of the Role

This dynamic position supports day-to-day operations and project activities, ensuring the smooth running of both the office and project workflows. It involves administrative support, coordination of events and travel, record-keeping, and financial assistance. This is a key role at the heart of the organisation's mission and international reach.

Role Details:

• Salary: £30,000
• Contract: Full-time, permanent
• Location: London (hybrid model - 3 days office, 2 days remote)
• Start date: ASAP
• Reports to: Operations and Finance leads

Key Responsibilities

Administration

• Maintain and organise digital records and collaboration tools (Dropbox, Teams, SharePoint)
• Assist with documenting internal procedures and policies
• Keep contract templates current and compliant with UK regulations
• Coordinate supplier relationships, procurement, and pricing negotiations
• Support event planning and execution (e.g. workshops, conferences)
• Record minutes for Board and internal meetings as needed
• Assist in supervising administrative staff and managing office supplies

Project Coordination:

• Support project proposals and budget preparation
• Monitor project budgets and expenses in line with internal policies
• Schedule project meetings, manage documentation and timelines
• Track KPIs and update project metrics for reporting
• Ensure effective file management of project documentation
• Coordinate logistics for international travel and UK-based training

Finance Support (under supervision):

• Process domestic and international payments
• Maintain invoice and payment registers
• Check expenses and invoices for accuracy
• Support month-end reconciliations and financial documentation
• Liaise with bankers and assist in financial preparations for audits and board meetings

Person Specification

• Minimum of 2-3 years' experience in administration or project coordination
• Proven ability to draft and manage project budgets
• Familiarity with financial processes or willingness to learn
• High attention to detail with strong record-keeping skills
• Proficient in Microsoft Office and collaboration platforms
• Excellent organisation and time management skills
• Strong verbal and written communication, including minute-taking
• A flexible, proactive, and solutions-oriented approach
• A degree in project management, international relations, journalism, or similar (preferred)
• Experience within the not-for-profit or media sector (desirable)

If you're a highly organised, resourceful professional with a passion for international project work, we'd love to hear from you. To apply, please submit your CV and a cover letter via Merrifield Consultants. Applications are reviewed on a rolling basis - early submissions are encouraged.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.