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- Tasks: Join a dynamic team to manage fuel records and ensure efficient deliveries.
- Company: A thriving family business in East Bristol with a strong community focus.
- Benefits: Enjoy £24,000 salary, 23 days holiday, pension scheme, and private medical support.
- Why this job: Be part of a supportive team, gain valuable experience, and contribute to essential services.
- Qualifications: Previous admin experience, strong maths and IT skills, and good communication abilities required.
- Other info: This role is 100% office-based, perfect for those who thrive in a structured environment.
The predicted salary is between 24000 - 33600 £ per year.
We are working with a highly successful, family business in East Bristol to help them find an Administrator to join their busy and successful Fuel Department. Working alongside a small team of three you will maintain records and calculate fuel usage for scheduling of fuel deliveries.
Key tasks and main duties:
- Maintain accurate and up to date records of all fuel management contracts
- Maintain regular contact with customers who have fuel management to better understand how they are using generators, therefore effecting efficient deliveries of fuel
- Liaising with the Fuel Team, Transport Manager, Logistics Manager and relevant remote depot personnel to ensure fuel delivery drivers are being used efficiently
- Producing all fuel management related paperwork (e.g. delivery notes, job sheets, purchase orders) and processing all completed delivery documentation to enable the production of timely invoicing
- Raising and pricing all sales orders, with associated PODs to allow Accounts Department to raise and issue invoices to customers in a timely manner
- Utilising supplier and customer rate widgets and other internal data to ensure the correct rates are being applied
- Liaising with the Accounts Department in all aspects of fuel management invoicing (such as customers queries or issues of non-payment)
- Troubleshooting fuelling requirements as required using all available resources - in the event of fuel run out liaising with Fuel Management Supervisor and Fuel Operations Manager to ensure the swift resolution of any problems
Skills and experience required:
- Previous administration experience
- Good organisational and communication skills
- Good level of maths ability
- Strong IT skills and able to use Excel
- Able to manage changing priorities in a fast-moving environment
- Able to work as part of a team
- Strong geographical knowledge of the UK is desirable
Benefits:
- £24,000
- 23 days holiday (plus bank holidays) increasing with the length of service
- Company pension scheme
- Private medical scheme
- Life assurance scheme - with access to more healthcare support and counselling services to help protect employees' financial, emotional, and physical wellbeing
Please note this is 100% office based.
Administrator in Bristol employer: Alexander Mae (HR) Ltd
Contact Detail:
Alexander Mae (HR) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Bristol
✨Tip Number 1
Familiarise yourself with the fuel management industry and the specific challenges it faces. Understanding the nuances of fuel delivery and customer needs will help you stand out during interviews.
✨Tip Number 2
Brush up on your Excel skills, as this role requires strong IT abilities. Consider creating sample spreadsheets to demonstrate your proficiency in managing data and calculations relevant to fuel usage.
✨Tip Number 3
Network with professionals in the fuel management sector. Engaging with others in the industry can provide insights into best practices and may even lead to referrals for the position.
✨Tip Number 4
Prepare to discuss your organisational skills and how you've managed changing priorities in previous roles. Be ready to share specific examples that highlight your ability to thrive in a fast-paced environment.
We think you need these skills to ace Administrator in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administration experience and skills that match the job description. Emphasise your organisational abilities, communication skills, and proficiency in Excel.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Administrator role. Mention your understanding of fuel management and how your previous experience can contribute to the team.
Showcase Your Maths Skills: Since the role requires a good level of maths ability, consider including examples of how you've used these skills in past positions. This could be in relation to record-keeping or managing data.
Highlight Teamwork Experience: The job involves working closely with a small team, so be sure to mention any previous teamwork experiences. Describe how you’ve successfully collaborated with others to achieve common goals.
How to prepare for a job interview at Alexander Mae (HR) Ltd
✨Showcase Your Organisational Skills
As an Administrator, you'll need to demonstrate your ability to keep records and manage tasks efficiently. Prepare examples from your previous experience where you successfully organised data or managed multiple priorities.
✨Brush Up on Your Maths and IT Skills
Since the role requires a good level of maths and strong IT skills, especially in Excel, be ready to discuss your proficiency. You might even want to practice some basic calculations or Excel functions before the interview.
✨Understand the Fuel Management Process
Familiarise yourself with fuel management and delivery processes. Research how fuel contracts work and be prepared to discuss how you would handle customer queries or issues related to invoicing.
✨Demonstrate Teamwork and Communication
This role involves liaising with various departments, so highlight your teamwork and communication skills. Think of specific instances where you collaborated effectively with others to achieve a common goal.
