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For Companies At a Glance
- Tasks: Support a dynamic team with scheduling, document preparation, and correspondence management.
- Company: Join a leading professional services team known for its excellence and innovation.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and development.
- Why this job: Be part of a successful team where your contributions directly impact the department's success.
- Qualifications: Experience as a Secretary/Administrator and proficiency in MS Office are essential.
- Other info: Ideal for those who thrive in fast-paced settings and love problem-solving.
The predicted salary is between 28800 - 43200 £ per year.
A great opportunity for an experienced and motivated Secretary to join a leading professional services team. The ideal candidate will provide comprehensive administrative support to a team of fee earners, ensuring the smooth running of the department and contributing to the overall success of the team.
Responsibilities:
- Provide direct support to a team by scheduling appointments and coordinating meetings.
- Prepare and format documents.
- Maintain and organise files, both electronic and hard copy, ensuring all documents are up to date and easily accessible.
- Handle correspondence, including emails and phone calls, responding to inquiries as appropriate and directing them to the relevant team member.
- Support the team in various administrative tasks.
Requirements:
- Proven experience as a Secretary/Administrator.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational skills with the ability to prioritise tasks and manage multiple projects simultaneously.
- Strong attention to detail and a high level of accuracy in work.
- Effective communication and interpersonal skills, both written and verbal.
- Ability to work independently and as part of a team in a fast-paced environment.
- A pro-active approach to problem-solving and a strong sense of initiative.
PA/Secretary employer: Grafton Recruitment
Contact Detail:
Grafton Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA/Secretary
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially the MS Office Suite. Consider taking a quick online course or tutorial to brush up on your skills, particularly in Word and Excel, as these will be crucial for your role.
✨Tip Number 2
Network with current or former employees of StudySmarter or similar organisations. Reach out on LinkedIn or attend industry events to gain insights into the company culture and expectations, which can help you tailor your approach during the interview.
✨Tip Number 3
Prepare examples from your past experience that demonstrate your organisational skills and ability to manage multiple tasks. Be ready to discuss how you've successfully prioritised work and supported a team in a fast-paced environment.
✨Tip Number 4
Showcase your proactive problem-solving abilities by thinking of scenarios where you identified issues and took the initiative to resolve them. This will highlight your suitability for the role and your commitment to contributing to the team's success.
We think you need these skills to ace PA/Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a Secretary or Administrator. Emphasise your proficiency in MS Office Suite and any specific achievements that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for the role and how your skills align with the job requirements. Mention your ability to manage multiple projects and provide examples of how you've successfully supported a team in the past.
Highlight Relevant Skills: In your application, clearly outline your communication and interpersonal skills. Provide examples of how you've effectively handled correspondence and coordinated meetings, as these are key responsibilities of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for a Secretary position.
How to prepare for a job interview at Grafton Recruitment
✨Showcase Your Organisational Skills
As a PA/Secretary, your organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight any systems or tools you used to stay organised and efficient.
✨Demonstrate Proficiency in MS Office
Since proficiency in MS Office is a requirement, make sure to mention your experience with Word, Excel, PowerPoint, and Outlook. You might even want to prepare a few examples of documents or presentations you've created to showcase your skills.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to handle difficult situations, such as managing conflicting schedules or dealing with challenging correspondence. Prepare your responses to demonstrate your proactive approach.
✨Emphasise Communication Skills
Effective communication is key in this role. Be ready to discuss how you've successfully communicated with team members and clients in the past. Consider sharing examples of how you handled inquiries or directed correspondence to the right person.
