Facilities Coordinator

If you deliver excellence as standard, we want to hear from you! A position that is integral to the successful running of the office, this prestigious brand is offering a dual role combining facilities and reception duties and is seeking a skilled Facilities Coordinator/Receptionist who takes a friendly, hands-on and proactive approach. What’s in it for you? * Work hours: 9.30am to 6pm, although flexible hours will be considered * Salary: £25,000 to £30,000 * 33 days holiday including bank holidays * Access to a pension scheme * Collaborative, vibrant working environment Facilities Coordinator Responsibilities: * Oversee day-to-day facilities, ensuring a safe, clean, and well-maintained workplace * Act as the first point of contact for facilities queries and contractors * Manage service providers for building maintenance * Conduct regular health & safety checks, including fire alarm testing, emergency lighting, and fire extinguisher inspections * Maintain records and support with Health & Safety Inductions, Risk Assessments, and DSE assessments * Greet clients and visitors, manage incoming calls and perform general front-of-house duties * Ensure reception and office areas remain professional and welcoming * Arrange quotes, cost-saving initiatives, and maintenance works for building projects * Manage stationery, post distribution, and general office supplies * Oversee meeting room preparation, including layout and providing refreshments * Provide general administration support to the wider team Facilities Coordinator Skills and Experience: * Previous experience in a Facilities, Office Coordination, or Reception-based role * Highly organised with the ability to manage competing priorities and multiple contractors * Friendly, approachable, and professional in both written and verbal communication * Confident using Outlook, Teams, and Word; tech-savvy with general office systems * A problem-solver with strong attention to detail and a proactive mindset * Comfortable liaising with all levels of staff, clients, and suppliers * Experience managing small office projects and service contracts is highly beneficial