Office Manager

Job Title: Office Manager – Aviation Operations

Location: Datchet, Surrey

Job Type: Full-Time, Permanent

Salary: £22,880–£30,000 per year

Join a Growing Force in Aviation

We are a dynamic, fast-growing aviation company specializing in the distribution of hard-to-find aviation spare parts. Driven by a global presence, sales excellence, technical knowledge, and an unwavering commitment to quality, we’re on a mission to redefine support in the aviation industry.

As we continue to expand, we are seeking a highly organized and experienced Office Manager to anchor our UK office operations. This is a hands-on, long-term role ideal for someone who thrives in a fast-paced environment, understands the aerospace distribution landscape, and is passionate about aviation logistics and customer service. This is more than an admin job—it's a steppingstone into junior leadership in a thriving aviation business. If you’re proactive, detail-oriented, and eager to grow in the aerospace industry, we want to hear from you. Apply today and take flight with us.

Why Join Us?

• Be Part of Something Bigger: Join a company with global reach and long-term growth plans.

• Make a Measurable Impact: Your input will shape the future of our UK operations.

• Grow Your Career: This role is designed for those looking to step into junior management and grow with us.

• Work in a Niche Industry: Aerospace and aviation spare parts are specialized fields with strong career development opportunities.

Key Responsibilities: 

Operations & Logistics

• Manage inbound and outbound shipments, ensuring documentation accuracy and customs compliance
• Maintain and reconcile inventory records; inspect and log all deliveries
• Coordinate time-sensitive deliveries aligned with project priorities
• Act as the key liaison with our U.S. headquarters for logistics, operations, and reporting
• Assist with government registrations and regulatory documentation
• Review contracts for operational and compliance accuracy

Customer Relations

• Serve as the primary point of contact for clients, handling inquiries, orders, and repairs
• Deliver exceptional service across phone, email, and CRM platforms
• Support customer onboarding and business development efforts
• Foster long-term client relationships through reliability and responsiveness

Procurement & Supplies

• Oversee purchasing of office and operational materials
• Coordinate with suppliers and internal teams to ensure timely, cost-effective sourcing

Financial Administration

• Maintain basic financial records; support with cash flow and reporting
• Assist with accounts, invoices, purchase orders, and financial documentation

Office Management

• Keep office operations running efficiently
• Manage records, documents, and filing systems
• Ensure adherence to aviation and internal compliance standards

About You

Required Qualifications

• 2–5+ years of experience in office management, logistics, or operations (aviation or aerospace industry experience strongly preferred)
• Solid knowledge of shipping/export processes, especially related to aviation spare parts
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
• Exceptional multitasking, organizational, and communication skills
• Able to work independently in a small but fast-moving team
• Willingness to travel as required

Preferred (Nice to Have)

• Experience with aerospace spare parts distribution or aviation logistics
• Familiarity with ERP or inventory management systems

Perks & Benefits

• Competitive starting salary
• 20 days flexible annual leave
• Pension scheme option after probationary period
• On-site parking at our Datchet, Surrey office
• Monday–Friday work schedule (08:30–16:30)
• Supportive and growth-focused team culture