Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support senior leaders with admin tasks, project management, and creative production.
- Company: Join a dynamic global team focused on collaboration and innovation.
- Benefits: Enjoy a competitive salary and the chance to work in a creative environment.
- Why this job: Perfect for detail-oriented individuals passionate about creativity and strategic thinking.
- Qualifications: Experience in executive support, project management, and strong content writing skills required.
- Other info: Diversity and inclusion are at the heart of our client's culture.
The predicted salary is between 40000 - 60000 £ per year.
In order to continue delivering vital administrative and creative support, an exciting new 6-month fixed term opportunity exists for a highly organised and proactive Executive Assistant & Producer to support two senior leaders within our client's Global Clients division.
This role is ideal for a detail-oriented professional with a strong background in delivering executive support, ideally to two or more Directors, project management and creative production.
- Provide high-level administrative support, including calendar management, meeting scheduling, and travel coordination.
- Liaise with senior client team leads to schedule meetings, workshops, and events.
- Support business planning, reporting, Salesforce administration, presentation development, and client organisation mapping.
- Assist in planning and executing events, including venue/vendor management, catering, and financial coordination.
- Act as a content producer, managing production logistics for video shoots.
- Conduct research on agency communications, announcements, and thought leadership content.
- Editorialise and publish agency content, ensuring consistency with company guidelines.
- Manage content tagging, taxonomy, and maintain agency and community pages.
- Collaborate with teams to facilitate global strategic workshop sessions.
- Draft weekly client press updates and support commercial administration across agencies and procurement.
- Support centralised reporting for client submissions, including workforce surveys and procurement reviews.
Experience working in a creative sector and/or agency environment. Excellent creative content writing skills. High proficiency in Photoshop, Keynote, and PowerPoint. Strong CRM proficiency. Project Management Certification (Prince 2 preferred). Experience in recruitment and talent management. Experience in designing and managing surveys.
Our client fosters a culture of collaboration and innovation. As an equal opportunities employer, they are committed to diversity, inclusion, and ensuring all candidates are evaluated based on their skills and experience.
If you are a strategic thinker with exceptional organisational skills and a passion for creative execution, apply now to become part of our client's dynamic global team.
Executive Assistant/Administration employer: MaxAd Fixed Fee Recruitment
Contact Detail:
MaxAd Fixed Fee Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant/Administration
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Photoshop, Keynote, and PowerPoint. Being able to demonstrate your proficiency in these applications during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your project management skills by preparing examples of past projects where you successfully managed multiple tasks simultaneously. This will showcase your ability to handle the demands of supporting two senior leaders effectively.
✨Tip Number 3
Research our client’s recent projects and initiatives within the creative sector. Being knowledgeable about their work will not only help you in interviews but also demonstrate your genuine interest in the role and the company.
✨Tip Number 4
Prepare to discuss your experience with content production and editorial work. Bring examples of your writing or projects that involved managing logistics for events or video shoots, as this aligns closely with the responsibilities of the role.
We think you need these skills to ace Executive Assistant/Administration
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in executive support, project management, and creative production. Use specific examples that demonstrate your ability to manage calendars, coordinate travel, and support senior leaders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and your passion for the creative sector. Mention your familiarity with tools like Photoshop, Keynote, and PowerPoint, and how they relate to the role.
Highlight Relevant Experience: In your application, emphasise any previous roles where you provided high-level administrative support or worked in a creative agency environment. Include details about your project management certification and any experience in recruitment or talent management.
Showcase Your Writing Skills: Since excellent creative content writing skills are essential for this role, consider including a brief writing sample or mentioning any relevant projects where you editorialised and published content.
How to prepare for a job interview at MaxAd Fixed Fee Recruitment
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple calendars, scheduled meetings, and coordinated travel for senior leaders in the past.
✨Demonstrate Creative Problem-Solving
This role requires a proactive approach to challenges. Be ready to discuss specific instances where you've creatively solved problems, especially in project management or event planning.
✨Highlight Your Technical Proficiency
Familiarity with tools like Photoshop, Keynote, and PowerPoint is essential. Bring along a portfolio or examples of your work that showcase your skills in these areas, particularly any creative content you've produced.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle real-life situations. Think about scenarios related to managing tight deadlines, coordinating events, or liaising with clients, and prepare your responses accordingly.
