Clerical Suoervisor - Public Sector

MCS Group is proud to be partnering with the Northern Ireland Assembly in their search for a Clerical Supervisor.

The role:

• Clerical Supervisors are responsible for providing support for the full range of activities carried out across the organisation.
• Collating and preparing the agenda and papers for meetings in a timely manner.
• Attending meetings, minute taking and capturing actions/notes and proactively following up on actions to ensure timely delivery.
• Maintaining effective relationships with key stakeholders including Members, managers, officials from Executive departments and members of the public.
• Providing guidance and assistance to Members, their staff and other parliamentary staff on policy and procedural issues in relation to their business area.
• Researching and preparing accurate and timely information.
• Reviewing all incoming correspondence and prioritising next steps as necessary.
• Drafting correspondence ensuring that work is accurate and presented in the corporate format.
• Using electronic systems to produce accurate and timely statistical information or reports to assist decision makers.
• Managing and developing individual staff members or a small team to ensure the delivery of team objectives.
• Quality assuring the work of staff to meet agreed service standards.
• Publishing information on social media e.g. Committee social media presence and the Assembly web pages/platform and keeping relevant homepages up to date.
• Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare, produce and present documentation including letters, memos, presentations and reports of a consistently high quality.
• Checking and processing invoices for payment through electronic payment system.
• Monitoring spend against budget and reporting to line managers or budget holders.
• Managing information and records in accordance with established policies and statutory requirements including the gathering of information and co-ordination of responses to information requests including Freedom of Information requests.
• Complying with all Assembly Commission's staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures.
• Carrying out other duties that the Assembly Commission reasonably requires of you.

The person:

• At least a primary degree, minimum 2.2 classification, in any subject. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.
• At least two years' experience in the following areas:

• Planning and organising workload using own initiative to deliver high quality work to deadlines.
• Communicating accurately and clearly (both in writing and orally) complex or detailed information to stakeholders such as colleagues, managers, customers or members of the public.
• Contributing to the planning, allocation, monitoring and evaluation of resources e.g. people, finances.
• Effectively using Microsoft Office to manage information, create documents and assist in providing a quality service to stakeholders.

The reward:

• £34,732 per annum
• Excellent annual leave allowance.
• You will be joining a warm, friendly team environment with a fantastic organisation.

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Meghan Hamilton, specialist recruitment consultant at MCS Group.

MCS Group is committed to Equality, Diversity, and Inclusion for all, being the first recruitment agency in NI to achieve Bronze Diversity Mark accreditation. If you have a disability which means you require a reasonable adjustment to be considered at any stage of the recruitment process, please contact us and we will endeavour to facilitate the request.

Even if this position is not right for you, we may have others that are. Please visit MCS Group to view a wide selection of our current jobs.