Work Experience Coordinator at Regent College London, part of the Regent Group

Location: London
Salary: Up to £37,000 per annum subject to skills and experience.
Hours: Full Time
Contract Type: Permanent

This is a post based within the School of Health and Sports Science (SoHSS). The post holder will work closely with academic staff in the development of a new portfolio of placements suitable for programmes within the School of Health and Sports Science through establishing and preparing new placements.

The post holder will be responsible for the establishment, implementation & co-ordination of all administrative processes, which will include identifying and recording student placements to be considered for approval in addition to placement allocations, administration of audits and recording of mentors/employers information.

The post holder will also work closely with the Graduate Outcome Manager in engaging with targeted cohorts but also continuing to embed careers and opportunities within the SoHSS curriculum for current students.

This will be a varied, interesting, and challenging role, which will require flexibility, the ability to work independently as well as part of a team, and the ability to prioritise to meet deadlines to the required quality standards.

Duties And Responsibilities

• Work in partnership with SoHSS (Head of School, Deputy Head of School, Programme Leader, and module leaders) to agree processes to establish a network of practice placements. This will include actively seeking potential placements, implementing processes, and close liaison with programme leaders to agree suitability.
• Establish and maintain channels of communication with all placement providers to maximise placement capacity. Develop and implement systems (i.e., risk assessment) to assist the monitoring of placement allocations and capacity requirements.
• Co-ordinate administrative processes relating to the allocation and recording of practice placements for all SoHSS students.
• Maintenance of student records databases for SoHSS placements related operations, including provision of accurate statistical data for internal and external requirements, and maintenance of paper records, where appropriate. Co-ordinate the collection of data as required.
• Co-ordinate the provision of accurate advice to staff and students on placement related matters. Provide a one-stop shop for SoHSS placement queries for both placement areas and faculty staff.
• Co-ordinate the processes for tracking, monitoring, and recording (carrying out DBS procedures when required) all information relating to SoHSS practice placement audits.
• Liaise with internal and external bodies, such as the admissions team, Academic Registry, and Graduate Outcome Manager on various matters relating to the provision within the faculty, ensuring effective and efficient communication systems are maintained.
• Service internal and external SoHSS placement related meetings, as required, through the production and distribution of relevant documentation and through attending and minuting meetings.
• Contribute to reviews and evaluations of processes and systems, ensuring the provision of a cost-effective high-quality service, writing reports when required.
• Work without direct supervision, delegating and prioritising workload as appropriate.
• Undertake administrative duties as required by the role.
• Attend and participate in meetings and working groups as appropriate, including representing the department and faculty when required.
• Support the Graduate Outcome Manager in engaging with targeted cohorts and continue to embed careers and opportunities within the curriculum for current students.
• Promote and support the GO in the Work Experience module and Employability module.
• Promote and support Networking externally to create opportunities for further developments.
• Work collaboratively with the Graduate Outcome Manager in reviewing careers support and provision within the SoHSS.

Candidates should note that shortlisting will be based on information provided on the application form about the applicant\’s ability to meet the criteria outlined in the Person Specification attached.

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