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- Tasks: Support the Principal & CEO with scheduling, communications, and project management.
- Company: Join Wiltshire College, a key player in local education and community development.
- Benefits: Enjoy a competitive salary, 30 days leave, pension scheme, and discounts at various retailers.
- Why this job: Be part of a dynamic team making a real impact in education and community engagement.
- Qualifications: Level 4 qualification in administration and Level 2 literacy/numeracy required.
- Other info: Flexible working across multiple sites and commitment to diversity and inclusion.
The predicted salary is between 36658 - 40800 £ per year.
Location: Trowbridge / Cross College (with travel to all sites)
Salary: £36,658 per annum
Job Type: Permanent, Full Time 37 hours per week, 52 weeks per year
Closing Date: Tuesday 20th May 2025
Interview Date: Friday 6th June 2025
About Us: Wiltshire College & University Centre plays a vital role in Wiltshire’s economy, inspiring people to develop the skills they need to achieve. Our four main campuses are learning hubs in their communities, and we aspire to be an outstanding, financially robust and commercially agile provider, achieving our clear social mission on behalf of learners and employers across Wiltshire and beyond.
Senior Executive Assistant - The Role: Wiltshire College & University Centre is seeking a highly organised and dedicated Senior Executive Assistant to deliver outstanding support to our Principal & Chief Executive Officer. This key role is essential to the smooth running of the Executive office, providing high-level strategic support in a fast-paced, dynamic environment. You will act as a trusted liaison between the Principal & Chief Executive Officer and a wide range of internal and external stakeholders, managing complex schedules, preparing briefing materials, coordinating communications, and ensuring the efficient flow of information.
In addition to supporting the Principal & Chief Executive Officer directly, you will also work closely with the Director of Governance & Compliance and members of the Senior Leadership Team, contributing to effective decision-making and the achievement of strategic priorities across the college. This is an exciting opportunity for a professional with excellent judgement, discretion, and the ability to remain calm under pressure. Your commitment to excellence and attention to detail will play a significant role in supporting the continued success and development of Wiltshire College & University Centre.
Senior Executive Assistant - Key Responsibilities:
- Work closely with the Principal & CEO to manage a busy diary, coordinate meetings, handle correspondence, and serve as the primary point of contact to effectively manage time and priorities.
- Support the Director of Governance & Compliance to coordinate meetings, assist with training and events, and step in during absences to ensure consistent, high-quality service delivery.
- Represent the Principal & CEO and Senior Leadership Team professionally providing a welcoming presence to staff, stakeholders, and visitors, ensuring excellent customer service.
- Draft, review, and proofread key documents to ensure all communications are clear, well-presented, and reach the intended audience.
- Handle sensitive and confidential information with discretion and ensure timely follow-up.
- Manage agendas, draft minutes, and ensure all logistics are in place for events chaired or hosted by the Principal & CEO.
- Manage records, track progress on key projects, arrange travel and logistics, oversee budgets for the Senior Leadership Team and continuously seek ways to improve systems and processes.
Senior Executive Assistant - You: We are seeking an individual with exceptional administrative skills who thrives in a dynamic, fast-paced environment. The ideal candidate will:
- Have a proven track record of providing executive-level administrative support.
- Be an excellent communicator, both in writing and verbally, with meticulous attention to detail.
- Demonstrate the ability to manage multiple tasks, prioritise effectively, and meet deadlines.
- Be highly professional and trustworthy, handling sensitive matters with discretion and confidentiality.
- Be flexible, adaptable, and capable of working across different college sites to meet the needs of the Principal & CEO.
Essential Qualifications:
- To hold a Level 4 qualification or equivalent in a relevant administrative discipline.
- To hold a Literacy and numeracy Level 2 qualification (GCSE A-C or equivalent).
Senior Executive Assistant - Benefits:
- Competitive salary
- 30 days annual leave for Professional Service Staff plus bank holidays and additional closure days over the Christmas period
- Automatic enrolment into the Local Government Pension Scheme
- Access to our Employee Assistance Programme (EAP)
- Discounts with a wide variety of retailers
- Free onsite car parking
Senior Executive Assistant - Application Process: Wiltshire College & University Centre follows Safer Recruitment Guidance outlined by the Department for Education in 'Keeping Children Safe in Education'. This involves conducting enhanced DBS checks, including checks against the children’s barred list, and other employment verifications, including an online presence review for shortlisted candidates. We embrace diversity, recognising the valuable perspectives, ideas, knowledge, and cultures individuals from different backgrounds bring. Committed to safeguarding, we expect all staff and volunteers to share this commitment. As a Disability Confident Employer, we pledge to interview all disabled applicants who meet the essential criteria for a job vacancy and assess them based on their abilities.
Senior Executive Assistant employer: Wiltshire College & University
Contact Detail:
Wiltshire College & University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Familiarise yourself with Wiltshire College & University Centre's mission and values. Understanding their commitment to community and education will help you align your responses during the interview, showcasing how your personal values resonate with theirs.
✨Tip Number 2
Prepare to discuss your experience in managing complex schedules and communications. Think of specific examples where you've successfully handled multiple priorities, as this role requires excellent organisational skills and the ability to remain calm under pressure.
✨Tip Number 3
Research the key stakeholders you would be liaising with in this role. Knowing who they are and their roles within the college can help you demonstrate your proactive approach and understanding of the importance of effective communication in a senior executive environment.
✨Tip Number 4
Showcase your adaptability by preparing examples of how you've successfully worked across different teams or departments. This will highlight your flexibility and readiness to support the Principal & CEO across various college sites.
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Understand the Role: Thoroughly read the job description for the Senior Executive Assistant position. Make note of the key responsibilities and required skills, ensuring you understand what Wiltshire College & University Centre is looking for in a candidate.
Tailor Your CV: Customise your CV to highlight relevant experience and skills that align with the job requirements. Emphasise your administrative support experience, communication skills, and ability to manage multiple tasks effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Use specific examples from your past experiences to demonstrate how you meet the essential qualifications and can contribute to the success of the college.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. Ensure that your writing is clear and professional, as attention to detail is crucial for this role.
How to prepare for a job interview at Wiltshire College & University
✨Research the College
Before your interview, take some time to learn about Wiltshire College & University Centre. Understand their mission, values, and recent developments. This will help you tailor your responses and show genuine interest in the role.
✨Prepare for Scenario Questions
As a Senior Executive Assistant, you'll need to demonstrate your problem-solving skills. Be ready to discuss how you've handled complex scheduling or sensitive information in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, highlight your communication abilities. Prepare examples of how you've effectively communicated in previous roles, whether through written correspondence or verbal interactions.
✨Demonstrate Discretion and Professionalism
Given the nature of the position, it's crucial to convey your ability to handle confidential information with care. Share experiences that illustrate your professionalism and discretion, ensuring the interviewers feel confident in your judgement.
