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- Tasks: Lead office operations, manage supplies, and ensure safety compliance.
- Company: Join Smallworld Accessories, a brand dedicated to sustainable and stylish accessories.
- Benefits: Enjoy perks like free parking, extra leave for your birthday, and lifestyle discounts.
- Why this job: Be part of a supportive team where your skills can shine and make a difference.
- Qualifications: Experience in facilities coordination and strong communication skills are essential.
- Other info: This is a part-time role, perfect for balancing work with studies.
The predicted salary is between 19200 - 19200 £ per year.
Smallworld Accessories Ltd specializes in designing, manufacturing, and delivering sustainable accessories aimed at conscious consumers. Our commitment to sustainability drives our innovative approach to creating products that are both stylish and environmentally friendly.
We are seeking an Office Supervisor to join our dynamic team at Smallworld Accessories Ltd. This role is essential in ensuring the smooth operation of our office environment, supporting our mission to deliver high-quality sustainable accessories. The ideal candidate will be a proactive leader who can manage administrative tasks while fostering a collaborative team atmosphere.
Location: Lewes
Part Time, Permanent (3 days per week)
Salary: £32,000 pro rata to £19,200
Why Join Us? At Smallworld Accessories, we are committed to creating an inclusive and supportive team environment where everyone can grow and develop within the business. As a member of our team, you will have the opportunity to develop your skills and make a meaningful impact. We also offer a range of exciting benefits:
- Company Sick Pay (after 6 months service)
- Workplace Pension
- Free Parking
- An extra day of annual leave for your birthday and service milestones
- Employee Assistance Program
- Access to company benefits platform for lifestyle discounts and well-being support
What We're Looking For:
- Fully qualified in all aspects of H&S and Fire Safety.
- Experience in facilities coordination or a similar role.
- Strong knowledge of facilities operations and office equipment.
- An understanding of office safety regulations and best practices.
- Excellent communication skills and the ability to liaise with employees, vendors, and external partners.
- Well-organised, proactive, and able to prioritise multiple tasks.
- A BSc in Facility Management or Business Administration is preferred, and a CFM qualification would be a plus.
- Sound judgment and the ability to think quickly during emergencies.
Key Responsibilities:
- Conduct regular checks on office equipment, rooms, and furniture to ensure everything is in top working order.
- Carry out weekly Fire Alarm tests and oversee fire safety procedures and evacuations.
- Ensure full H&S compliance, conducting regular risk assessments and checks.
- Manage office supplies and kitchen essentials and ensure facilities are well-stocked.
- Oversee cleaning schedules to maintain high standards across the building.
- Arrange for minor repairs and coordinate with external vendors for larger maintenance issues.
- Keep track of facility-related expenses and conduct cost analysis for new systems or suppliers.
- Monitor security, waste disposal, recycling, and parking allocations.
- Handle meeting room bookings and ensure smooth office operations.
- Manage all inbound and outbound post.
How to Apply: If this sounds like the perfect fit, we want to hear from you. Please send us your CV and a cover letter.
Office Supervisor employer: Smallworld Accessories Limited
Contact Detail:
Smallworld Accessories Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Supervisor
✨Tip Number 1
Familiarise yourself with Smallworld Accessories' commitment to sustainability. Understanding their mission will help you align your responses during interviews and demonstrate your passion for environmentally friendly practices.
✨Tip Number 2
Highlight your experience in facilities coordination by preparing specific examples of how you've improved office operations in previous roles. Be ready to discuss how you can apply these skills to enhance the working environment at Smallworld Accessories.
✨Tip Number 3
Brush up on your knowledge of health and safety regulations, as well as fire safety procedures. Being able to speak confidently about these topics will show that you're proactive and prepared for the responsibilities of the Office Supervisor role.
✨Tip Number 4
Network with current or former employees of Smallworld Accessories if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the application process.
We think you need these skills to ace Office Supervisor
Some tips for your application 🫡
Understand the Company: Familiarise yourself with Smallworld Accessories Ltd's mission and values. Highlight your alignment with their commitment to sustainability in your application.
Tailor Your CV: Ensure your CV reflects relevant experience in facilities coordination and office management. Emphasise any qualifications related to H&S and Fire Safety, as well as your ability to manage multiple tasks effectively.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Discuss specific examples of how your skills and experiences make you a suitable candidate for the Office Supervisor position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application demonstrates attention to detail, which is crucial for the Office Supervisor role.
How to prepare for a job interview at Smallworld Accessories Limited
✨Show Your Leadership Skills
As an Office Supervisor, you'll need to demonstrate your ability to lead and manage a team. Be prepared to share examples of how you've successfully led teams in the past, highlighting your proactive approach and ability to foster collaboration.
✨Know Your Health & Safety Regulations
Since the role requires a strong understanding of health and safety regulations, brush up on relevant laws and best practices. Be ready to discuss how you would ensure compliance and handle emergencies effectively.
✨Demonstrate Organisational Skills
The job involves managing multiple tasks and priorities. Prepare to talk about your organisational strategies and how you keep track of various responsibilities, such as office supplies and maintenance schedules.
✨Communicate Effectively
Excellent communication is key for this role. Practice articulating your thoughts clearly and confidently, and think of examples where you've successfully liaised with different stakeholders, including employees and external vendors.
