Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide secretarial support to legal professionals in real estate.
- Company: Join a dynamic law firm specialising in commercial and residential real estate.
- Benefits: Enjoy flexible working options and a collaborative team environment.
- Why this job: Gain valuable experience while supporting clients and enhancing your organisational skills.
- Qualifications: 3 years of experience as a Legal Secretary and a relevant qualification required.
- Other info: Opportunity for growth and development within a supportive legal team.
The predicted salary is between 28800 - 43200 £ per year.
The Legal Secretary will provide comprehensive secretarial support to a range of fee earners, including Partners, Associates, and Trainees. This job description is not an exhaustive list of all duties and responsibilities.
Duties/Responsibilities
- Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organization.
- Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
- Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Proactively support client activities and requirements, including taking messages and answering simple queries.
- Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of the partner/fee earner.
- Email Management: Manage inboxes and file emails, ensuring urgent emails are promptly addressed by fee earners or forwarded to another fee earner in their absence.
- Typing Tasks: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
- Travel Arrangements: Make travel arrangements such as booking flights, hotels, and dinners.
- Collaborative Support: Work collaboratively with other secretarial support and provide assistance during secretarial absences within the department and firm. Undertake ad-hoc duties as requested by fee earners.
- Property and Finance Searches: Conduct relevant property and finance searches through “InfoTrack,” handle Land Registry applications, and manage stamp duty returns under the direction of the fee earner.
- Billing Support: Assist fee earners with billing processes.
Skills & Experience
- At least 3 years of professional experience as a Legal Secretary / Legal PA within Residential and Commercial Real estate.
- A secretarial qualification (ILEX, Pitmans, Quest, RSA, or equivalent).
- Proficient in using Microsoft Office packages in a professional capacity.
- Experience in full diary and email management.
- Excellent communication skills.
- High level of attention to detail.
- Ability to prioritise tasks effectively.
Legal Secretary- Commercial & Residential Real Estate employer: Reed
Contact Detail:
Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary- Commercial & Residential Real Estate
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to commercial and residential real estate. This knowledge will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the legal field, especially those working in real estate. Attend industry events or join relevant online forums to make connections that could lead to job opportunities.
✨Tip Number 3
Prepare for potential interview questions by practising how you would handle common scenarios a Legal Secretary might face, such as managing conflicting priorities or dealing with difficult clients.
✨Tip Number 4
Showcase your proficiency in Microsoft Office and any legal software during the interview. Consider bringing examples of documents you've prepared or managed to illustrate your skills effectively.
We think you need these skills to ace Legal Secretary- Commercial & Residential Real Estate
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal Secretary, particularly in Commercial and Residential Real Estate. Emphasise your administrative skills, client care experience, and any specific qualifications you hold.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and how your skills align with the responsibilities listed. Mention your experience with document preparation, email management, and client interaction to demonstrate your suitability.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and your experience with diary and email management. Provide examples of how you've effectively prioritised tasks and maintained attention to detail in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Legal Secretary role.
How to prepare for a job interview at Reed
✨Showcase Your Experience
Make sure to highlight your previous experience as a Legal Secretary, especially in commercial and residential real estate. Be prepared to discuss specific tasks you've handled, such as document preparation and client correspondence, to demonstrate your capability.
✨Demonstrate Attention to Detail
Given the nature of the role, it's crucial to showcase your attention to detail. Bring examples of how you've successfully managed complex documents or billing processes in the past, and be ready to explain how you ensure accuracy in your work.
✨Prepare for Client Interaction Scenarios
Since you'll be the first point of contact for clients, prepare for questions about how you would handle various client interactions. Think of examples where you've effectively communicated with clients or resolved their queries to show your interpersonal skills.
✨Familiarise Yourself with Relevant Tools
Brush up on your knowledge of tools like InfoTrack and Microsoft Office packages, as these are essential for the role. Being able to discuss your proficiency with these tools will demonstrate your readiness to hit the ground running.
