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- Tasks: Provide top-notch secretarial support to a dynamic Corporate Team in a leading law firm.
- Company: Join Owen Reed, a prestigious London law firm known for its energetic and ambitious culture.
- Benefits: Enjoy flexible working hours and potential hybrid arrangements to fit your lifestyle.
- Why this job: Be part of a growing team where your contributions make a real impact and foster professional growth.
- Qualifications: Ideal candidates are organised, proactive, and have experience in the legal or professional services sector.
- Other info: This role offers opportunities for skill development and collaboration with supportive colleagues.
The predicted salary is between 30000 - 42000 £ per year.
Owen Reed is looking for a highly organised Corporate Legal Secretary to deliver exceptional, proactive support to senior partners and fee earners at a leading London law firm. This is an exciting opportunity to join a strong Corporate Team within a London transaction focused law firm.
We wish to recruit a positive and motivated individual who takes pride in delivering a high level of secretarial and other support to our clients. Candidates need to be flexible, able to multi-task and keen to develop their skills and knowledge. This is an exciting time to join the firm given its growth trajectory and its energetic, supportive and ambitious colleagues.
Key Responsibilities
- Documents & Correspondence: Type documents and correspondence for Partners/Associates. Ensuring correspondence is prepared, signed and sent out in a timely manner.
- Diary Management: Manage diaries in a pro-active manner ensuring the Partner/Associates are prepared for forthcoming appointments.
- Administration: Maintain contacts, distribution lists, scanning and filing.
- Matter Management: Ensure files are opened and closed correctly as well as archived on a regular basis.
- Billing: Liaise proactively with Partner/Associates to ensure that the firm’s billing process is adhered to. Prepare invoices using the firm’s billing software and liaise with Partners/Associates to ensure timely delivery of invoices to clients.
- Business Development Support: Assist with Team BD activities, including client events and tenders.
- Other Duties: Other ad-hoc duties, research and projects as requested by the Partners/Associates.
Technical Skills
- Ability to balance and prioritise a range of tasks, projects and deadlines.
- Administration skills – planning, organising, eye for detail, maintaining accurate records/information.
- People Skills – approachable, professional, engaging and calm.
- IT Skills – Excellent Outlook (Word, Excel and PowerPoint) and our internal systems (training will be provided).
- Relationships – Developing strong and professional relationships with clients, the team and colleagues across the firm.
- Experience of working within the legal sector or within a professional services environment.
Personal Qualities
- A positive and proactive mindset to continually deliver high level support.
- Excellent communication skills and ability to build relationships at all levels across the firm.
- Proactive, flexible and adaptable with a “can do” mindset and initiative to find solutions to problems and issues.
- Ability to prioritise, and comfortable working with autonomy.
- Good time management, adopting a flexible approach to work.
- A positive approach to ongoing development and implementing new ways of working.
- A strong team player, working flexibly to assist colleagues and undertake projects as required.
Corporate Law Legal Secretary employer: Owen Reed
Contact Detail:
Owen Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Corporate Law Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes relevant to corporate law. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any discussions with the team.
✨Tip Number 2
Network with professionals in the legal sector, especially those working in corporate law. Attend industry events or join online forums to connect with potential colleagues and gain insights into the firm’s culture and expectations.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management plan or a sample document that reflects your attention to detail. This can be a great conversation starter during interviews and highlight your proactive approach.
✨Tip Number 4
Research Owen Reed and their Corporate Team thoroughly. Understanding their recent projects, values, and growth trajectory will allow you to tailor your conversations and show genuine interest in being part of their journey.
We think you need these skills to ace Corporate Law Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in secretarial roles, particularly within the legal sector. Emphasise skills such as diary management, document preparation, and billing processes that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and ability to support senior partners. Mention specific examples of how you've successfully managed multiple tasks and built strong professional relationships in previous roles.
Highlight Technical Skills: In your application, clearly outline your proficiency in IT skills, especially with Microsoft Office applications like Word, Excel, and PowerPoint. If you have experience with billing software, be sure to mention it.
Showcase Personal Qualities: Demonstrate your positive attitude and flexibility in your application. Use examples to illustrate your adaptability and problem-solving skills, which are crucial for the dynamic environment of a corporate law firm.
How to prepare for a job interview at Owen Reed
✨Showcase Your Organisational Skills
As a Corporate Law Legal Secretary, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the demands of the role.
✨Demonstrate Proactive Mindset
The firm is looking for someone who takes initiative. Be ready to discuss situations where you went above and beyond to support your team or improve processes. This will highlight your proactive approach.
✨Highlight Your IT Proficiency
Familiarity with software like Outlook, Word, Excel, and PowerPoint is essential. Brush up on these tools and be prepared to discuss your experience using them, especially in a legal context.
✨Emphasise Communication Skills
Strong communication is vital in this role. Think of examples where you've effectively communicated with colleagues or clients, and be ready to explain how you build and maintain professional relationships.
