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- Tasks: Support the Director with admin tasks, manage communications, and coordinate team activities.
- Company: Join The Royal Household, a prestigious institution with a rich history and impactful presence.
- Benefits: Enjoy 25-30 days leave, flexible working, a generous pension plan, and exclusive discounts.
- Why this job: Gain valuable experience in a high-profile environment while developing your skills and making a difference.
- Qualifications: Previous PA or admin experience, strong organisational skills, and proficiency in MS Office required.
- Other info: This is an entry-level full-time role with opportunities for growth and professional development.
The predicted salary is between 30000 - 42000 £ per year.
As a Personal Assistant and Team Administrator, you will play a key role in supporting the Director of a highly valued department as well as assisting with the coordination and administration of this fast-paced and high-profile team.
Key Responsibilities:
- Provide extensive PA support to the Director, managing their inbox and diary, organising meetings, and coordinating travel and accommodation arrangements.
- Draft and handle correspondence, including emails, notes, and reports, ensuring all communication is clear and professional.
- Act as a key point of contact for the Director’s Senior Management team, ensuring the smooth flow of information, and efficiently responding to queries and requests.
- Provide broad administrative support across the team, including organising meetings, events, and managing visitor access, as well as arranging travel and accommodations.
- Assist with the financial administration of the team, including raising purchase orders, processing invoices, and managing expense claims.
- Support team projects, preparing presentations, and tracking actions from strategic meetings and boards.
- Manage sensitive information with discretion, demonstrating professionalism and confidentiality in all tasks.
There will be tight deadlines, changing circumstances and varying priorities, and the standards expected of you will be high. Yet the unique challenges you’ll be faced with will help grow your expertise and motivate you to deliver excellent results.
Minimum Requirements:
- Previous experience supporting senior-level individuals in a PA or administrative role, ideally in a professional or educational environment.
- Exceptional organisational skills, with the ability to manage and prioritise a varied and complex workload.
- Proficient in MS Office packages, with strong attention to detail when drafting papers, reports, and correspondence.
- Strong interpersonal skills, able to liaise confidently with individuals at all levels both within and outside the organisation.
- A proactive and flexible approach, enabling you to work calmly and efficiently under pressure.
- Able to work independently with minimal supervision, while also collaborating effectively within a small team.
What we offer:
- 25 days annual leave, rising to 30 days pro rata (plus bank holidays) dependent on the length of time you have worked for us.
- Flexible and hybrid working options available.
- Excellent non-contributory pension plan (we’ll contribute 15% and you can contribute more if you wish).
- Complimentary lunch on-site.
- A range of leave options to support your life priorities, such as parental pay and leave and volunteering days.
- Benefits to support your physical and mental wellbeing.
- 20% off at our Royal Collection Trust Shops and complimentary admission tickets across all our locations, along with many more exclusive employee discounts.
PA to Director & Team Administrator employer: Royal
Contact Detail:
Royal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Director & Team Administrator
✨Tip Number 1
Familiarise yourself with the structure and values of The Royal Household. Understanding their mission and how your role as a PA fits into their objectives can help you articulate your fit during interviews.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the day-to-day responsibilities and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule or plan for a typical week in the role. This shows initiative and gives you a practical example to discuss during your interview.
✨Tip Number 4
Be ready to discuss how you handle tight deadlines and changing priorities. Prepare specific examples from your past experience that showcase your ability to remain calm and efficient under pressure.
We think you need these skills to ace PA to Director & Team Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in PA or administrative roles, especially any work with senior-level individuals. Emphasise your organisational skills and proficiency in MS Office.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and how your skills align with the responsibilities outlined in the job description. Mention specific examples of how you've managed complex workloads or supported senior management.
Highlight Key Skills: In your application, clearly demonstrate your strong interpersonal skills and ability to manage sensitive information. Use examples to illustrate your proactive approach and flexibility under pressure.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. Ensure that all communication is clear and professional, reflecting the standards expected by The Royal Household.
How to prepare for a job interview at Royal
✨Showcase Your Organisational Skills
As a PA to the Director, your organisational skills will be crucial. Prepare examples of how you've successfully managed complex schedules or coordinated multiple tasks in previous roles. This will demonstrate your ability to handle the demands of the position.
✨Demonstrate Professional Communication
Since you'll be handling correspondence and acting as a key point of contact, it's important to convey your communication skills. Practice articulating your thoughts clearly and professionally, and be ready to discuss how you ensure clarity in your written communications.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle tight deadlines and changing priorities. Think of specific scenarios from your past experience where you successfully navigated such challenges, and be prepared to share these stories during the interview.
✨Research The Royal Household
Familiarise yourself with The Royal Household's values, mission, and recent news. Showing that you understand the organisation and its culture will help you stand out as a candidate who is genuinely interested in the role and committed to contributing positively.
