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- Tasks: Manage UK customer orders and ensure efficient shipping administration.
- Company: Join a global exporter with operations in the USA and Germany.
- Benefits: Gain valuable experience in a dynamic environment for 3 months.
- Why this job: Perfect for those seeking hands-on experience in logistics and teamwork.
- Qualifications: GCSE Maths and English; problem-solving skills required.
- Other info: Opportunity to develop leadership and organisational skills.
MAIN PURPOSE OF THE ROLE: My client Exports to over 85 countries worldwide with two subsidiary companies located in the USA and Germany. The main purpose of the role is to ensure that all UK administration for our customer orders are processed in an efficient, cost effective and timely manner. This is a 3 month fixed term contract.
MAIN RESPONSIBILITIES:
- To support the management of the Central Distribution Warehouse, including the shipping administration team and warehouse.
- Ensure that all UK despatches are completed on a daily basis and that accurate freight charges are applied to invoices.
- To book UK customers freight forwarders upon receipt of paperwork and ensure that all relevant documentation is attached to accompany goods.
- To ensure that all outstanding collections are monitored on a weekly basis and forwarders chased on collections not made.
- To administer an effective booking system with customers/forwarders for smooth running of the Central Distribution Warehouse.
- To ensure that all invoice files are filed correctly with all required paperwork. Proof of export obtained where necessary.
- To assist all Departments with any queries they may have about their UK customer’s shipments.
Educational/Qualifications:
- GCSE (or equivalent) Maths, English.
Knowledge/experience:
- Problem solving skills.
- Working in an office environment.
Skills/abilities:
- Computer literate – experience in using Microsoft Office, especially Word and Excel.
- Excellent communication skills.
- Good organisational skills.
- Accuracy and attention to detail.
- Positive and pleasant telephone manner.
Personal Qualities:
- Be able to work on own initiative as well as part of a team.
- Good leadership skills.
- Ability to work under pressure.
- Drive to achieve good results.
Export Administrator employer: Personnel Selection
Contact Detail:
Personnel Selection Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Export Administrator
✨Tip Number 1
Familiarise yourself with the export process and regulations, especially if you're new to the field. Understanding the logistics and documentation required for international shipping will give you a significant edge during interviews.
✨Tip Number 2
Brush up on your Microsoft Office skills, particularly Excel. Being able to demonstrate your proficiency in managing data and creating reports can set you apart from other candidates.
✨Tip Number 3
Practice your communication skills, both verbal and written. Since the role involves liaising with customers and freight forwarders, showcasing your ability to communicate clearly and effectively will be crucial.
✨Tip Number 4
Prepare examples of how you've successfully managed tasks under pressure or solved problems in previous roles. This will help you illustrate your organisational skills and ability to work independently during the interview.
We think you need these skills to ace Export Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Export Administrator role. Emphasise your problem-solving abilities, organisational skills, and any experience in shipping or logistics.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your background makes you a great fit for managing the Central Distribution Warehouse and handling customer orders efficiently.
Highlight Technical Skills: Since the role requires proficiency in Microsoft Office, particularly Word and Excel, mention any relevant experience you have with these tools. Provide examples of how you've used them in previous roles to improve efficiency or accuracy.
Showcase Communication Skills: Given the importance of communication in this role, include examples of how you've effectively communicated with teams or customers in past positions. A positive telephone manner is crucial, so consider mentioning any relevant experiences.
How to prepare for a job interview at Personnel Selection
✨Showcase Your Organisational Skills
As an Export Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised shipments or managed documentation to highlight your organisational prowess.
✨Highlight Your Communication Skills
Excellent communication is key in this role. Be ready to discuss how you've effectively communicated with team members, customers, or freight forwarders in previous positions. Use specific examples to illustrate your positive and pleasant telephone manner.
✨Demonstrate Problem-Solving Abilities
Problem-solving skills are crucial for managing unexpected issues in shipping and logistics. Think of a time when you faced a challenge in your work and explain how you approached it and what the outcome was. This will show your potential employer that you can handle pressure.
✨Familiarise Yourself with Relevant Software
Since the role requires proficiency in Microsoft Office, especially Word and Excel, brush up on these tools before the interview. Be prepared to discuss how you've used them in past roles, particularly in relation to data management and reporting.
