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For Companies At a Glance
- Tasks: Support management with admin tasks, scheduling, and document handling.
- Company: Join a leading US law firm known for its dynamic work environment.
- Benefits: Enjoy hybrid work options, competitive salary, and a fantastic benefits package.
- Why this job: Great opportunity to grow in a thriving office with a supportive culture.
- Qualifications: Looking for detail-oriented individuals with strong administrative skills.
- Other info: Apply now to kickstart your career; interviews are happening ASAP!
The predicted salary is between 28800 - 43200 £ per year.
We are currently recruiting for a Secretarial Services Administrative Assistant on behalf of our US law firm clients.
They are looking for someone to provide administrative and secretarial support to the management team on a full-time basis, with working hours of 8:30am-4:30pm.
A highly competitive salary is on offer as well as a hybrid working and a fantastic benefits package.
Main duties include:
- Monitoring secretarial absences and assigning sick cover.
- Handling holiday requests and approving absences in PeopleSoft.
- Collaborating with HR to assign secretarial support for visitors and new joiners.
- Scheduling and assisting with meetings and events.
- Using Firm software for documents, reports, and presentations.
- Proofreading and checking department materials.
- Maintaining attendance and overtime records.
- Manage intranet, conference calls, and DMS/OneNote calendars.
- Providing general administrative support and assisting with projects as assigned.
This is a fantastic opportunity for a Administrative/Secretarial professional to join a thriving office. Please do not delay in applying as CV’s are being welcomed now, in order for the interview process to commence ASAP.
Secretarial Services Administrator employer: Law Support - DA Solutions
Contact Detail:
Law Support - DA Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretarial Services Administrator
✨Tip Number 1
Familiarize yourself with PeopleSoft and other firm software mentioned in the job description. Having a solid understanding of these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have in managing calendars, scheduling meetings, or providing administrative support. Be prepared to discuss specific examples during the interview that showcase your organizational skills.
✨Tip Number 3
Since this role involves collaboration with HR and management, practice articulating how you work effectively in a team. Think of instances where you've successfully collaborated on projects or handled sensitive information.
✨Tip Number 4
Prepare for questions about how you handle multitasking and prioritizing tasks. This role requires juggling various responsibilities, so be ready to share strategies you use to stay organized and efficient.
We think you need these skills to ace Secretarial Services Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative and secretarial roles. Emphasize skills like scheduling, document management, and collaboration with HR, as these are key for the position.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your familiarity with PeopleSoft and any experience you have with managing calendars and organizing meetings, as these are crucial for the role.
Highlight Your Software Skills: Since the role involves using firm software for documents and presentations, be sure to mention your proficiency in relevant software tools. If you have experience with DMS or OneNote, include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter. Attention to detail is essential for this role, so ensure there are no typos or grammatical errors in your application.
How to prepare for a job interview at Law Support - DA Solutions
✨Know the Role
Make sure you understand the key responsibilities of a Secretarial Services Administrator. Familiarize yourself with tasks like managing absences, scheduling meetings, and using firm software. This will help you answer questions confidently.
✨Highlight Your Organizational Skills
Since the role involves a lot of administrative tasks, be prepared to discuss your organizational skills. Share specific examples of how you've successfully managed schedules, handled multiple tasks, or improved processes in previous roles.
✨Demonstrate Communication Skills
Effective communication is crucial in this position. Be ready to showcase your ability to collaborate with HR and management. You might want to prepare examples of how you've effectively communicated in past roles, especially in a team setting.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the firm's culture, the team you'll be working with, and any specific challenges they face. This shows your genuine interest in the role.
