Senior Project Coordinator

Stirling Dynamics is recruiting a Senior Project Coordinator to join the team. The successful candidate will be involved in the full project lifecycle from leading or assisting with bids for new and continuing work to delivering existing long-term programmes of work. Specifically, the role involves the planning, monitoring and control of allocated projects in the Aerospace business unit. Key to this is ensuring that projects are controlled in line with the company’s Quality Management System (QMS) and project management procedures within the level of delegated authority. This role would suit a variety of candidates who have previous engineering and current project management experience looking to move into a fast-moving company with a world-wide customer base. The role and delegated authority will be tailored to the individual's level of experience and ability. We will also consider candidates with less experience for a Project Coordinator role. Due to the nature of the projects that we are involved in, candidates must be eligible to obtain UK security clearance (SC). This role will be based in our Bristol offices with occasional travel to our clients’ sites as required; however, as part of our commitment to flexible working, hybrid working is supported.

Responsibilities

• Reporting to a Project Manager, Programme Manager or the Head of Programmes, manage a variety of projects in accordance with the company Programme, Project and Product Management company procedures, tailoring to each project as required under the direction of the Business Unit Manager acting as the Project Sponsor.
• Preparation of all Project Start-up and Initiation Documentation, including: Project Briefs (Charter); Project Management Plans (PMP); project schedules; project budgets; and tracking registers.
• Ensure effective customer communications take place and that the customer needs are met in all respects, and effective internal communications are maintained.
• Tracking and monitoring progress of all allocated projects / work packages in terms of at least: Time, Cost and Quality.
• Co-ordination/collection of project data from all project team members, including hours booked, hours to complete, costs incurred/to complete.
• Management of project resource demand and participation in Business Unit resource levelling through accurate representation of the project demand in the business forecasting system.
• Control of project invoicing and management of payments with Finance Department and correct profiling within the business forecasting system.
• Management of Risk (through reduction) and Opportunity (through optimisation) in accordance with company procedures.
• Preparation of project financial data including budget updates, cost to go and cost at completion.
• Early and clear reporting, raising and escalation of project / work package issues, risks and potential problems.
• Support the implementation of Best Practice project management across the sector and identify opportunities for improving processes and efficiency.
• Participation in the Bid Phase either supporting the Business Unit Managers or leading the development of bids; including preparation of proposals, estimates and initial pricing.
• Stakeholder engagement, both internal and external to customer and suppliers.
• Subcontractor management, generation of Invitations to Tender (ITT), Request for Quotes (RFQ).
• Under direction, the management of any contract changes with the customer for all allocated projects, ensuring adherence to process.
• Liaison with Technical Lead(s) to ensure the configuration management of project product deliverables to company procedures.

Qualifications

• Mandatory: A-Level (or equivalent) in Maths at Grade C or above (or equivalent)
• Desirable: Further education in business or related discipline (HNC,HND, Foundation Degree); Member and/or qualification in a recognised Project Management organisation

Essential skills

• Mandatory: Competent user of Microsoft office suite; including Excel, Word and PowerPoint; Self-starter, able to work within delegated authority; Strong organisational skills and attention to detail; Ability to manage own workload and work to deadlines; Ability to work with engineering, project and management teams; Confident in prioritisation and managing concurrent workstreams; Be an effective communicator, both written and verbal; A proactive and assertive nature with the motivation to succeed.

Experience

• Mandatory: Previous experience in a similar role within a project or engineering environment
• Desirable: Experience of Enterprise Resource Planning (ERP) systems

Benefits

Competitive Package. The role can cover Grade 2 (Project Co-ordinator) to Grade 3 (Senior Project Co-Ordinator) and therefore has a wide salary range of £30,000 - £40,000 depending on experience. We offer a range of benefits to our employees to recognise their efforts. Playing hard is equally as important as working hard, so regular events are held throughout the year which provide an ideal opportunity to mix socially.