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- Tasks: Support quantity surveyors and managers with commercial administration for NHS maintenance contracts.
- Company: Join Rydon Maintenance, a growing division providing facilities management in the healthcare sector.
- Benefits: Enjoy hybrid working options, a friendly team, and opportunities for training and career progression.
- Why this job: Make a real impact on NHS buildings while developing your skills in a supportive environment.
- Qualifications: Strong admin and communication skills; experience in commercial administration is a plus but not required.
- Other info: Rydon promotes diversity and offers a comprehensive benefits package.
The predicted salary is between 28800 - 43200 £ per year.
We are currently seeking a Commercial Administrator to join our Dartford based maintenance team to provide commercial administration support to our quantity surveyors and commercial managers. The team is responsible for ensuring that repairs undertaken for our NHS buildings are appropriately costed and then invoiced in line with contract terms. We manage over 100 buildings across the South East of England on behalf of the NHS and undertaken repairs to plumbing, electrical, carpentry, painting/decorating and much more. Rydon Maintenance is an expanding division of the Rydon Group and is successfully providing facilities management services to a variety of clients, predominantly within the healthcare sector. Job Purpose We are now seeking a Commercial Administrator to join our Dartford based commercial team. The role is contractually based at our offices in Dartford, however we are able to offer Hybrid Working (ie blend of home working and office based working) for the right person should this be preferred. Our commercial team is responsible for providing support to our NHS maintenance contracts, ensuring that the financial aspects of each of these contracts operates effectively. As Commercial Administrator you will be principally responsible for providing commercial support to our quantity surveyors and commercial managers. Day to day, the Commercial Administrator will provide commercial administration across multiple healthcare maintenance contracts. This will involve liaising with our contract managers and service managers to ensure that work undertaken is correctly charged to our clients. You will agree invoicing schedules for works that have been undertaken, produce statements of accounts, issue invoices and ensure that these are paid in line with standard payment terms. In addition, you will run regular reports through our Facilities Management system to monitor regular costs, identifying trends and anomalies that require further investigation. Where work has been subcontracted, the commercial administrator will liaise with the companies involved to ensure that payments are made on time and in line with the expected costs. The role includes communication both within, and outside of Rydon; with our Clients and Subcontractors. Therefore the role will also involve plenty of telephone and email communication in order to progress queries to conclusion efficiently. The role is contractually based at our offices in Dartford, however we do offer Hybrid Working so there is the opportunity to work from home around 2 days per week. This is a varied role that combines excellent opportunity to make a real difference to our clients, ensuring commercial value for money whilst we enhance the buildings we maintain across the NHS. If you enjoy working with figures, have an eye for detail and enjoy working within a small but friendly team; we’d strongly encourage you to apply. This position also offers the opportunity for onward progression into quantity surveying, with full training and development provided. Experience Required Previous Commercial Administration experience would be a distinct advantage however is not essential, if you have strong administration and communication skills gained within an environment similar to buildings maintenance, we would also be delighted to hear from you. You will need to demonstrate good numeracy, written and verbal communication skills and have a strong eye for detail. The preferred candidate will also have strong Microsoft Packages experience such as Word, Excel and Outlook. If this sounds like you, then we would strongly encourage you to apply. Additional Information As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To apply online, please use the ‘apply for this job link’ at the top of this page to be redirected to our dedicated careers page to complete your application
Commercial Administrator employer: Rydon Group
Contact Detail:
Rydon Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Administrator
✨Tip Number 1
Familiarize yourself with the healthcare sector, especially in relation to NHS contracts. Understanding the specific requirements and regulations of this field will help you stand out as a candidate who is not only interested but also knowledgeable about the industry.
✨Tip Number 2
Brush up on your Microsoft Excel skills, as this role involves running reports and monitoring costs. Being proficient in Excel can demonstrate your ability to handle data effectively, which is crucial for the Commercial Administrator position.
✨Tip Number 3
Highlight any experience you have with invoicing and financial administration. Even if it's not directly related to commercial administration, showcasing your ability to manage financial tasks will be beneficial in your application.
✨Tip Number 4
Prepare to discuss your communication skills during the interview. Since the role involves liaising with various stakeholders, being able to articulate your experience in managing client relationships and resolving queries will be key to landing the job.
We think you need these skills to ace Commercial Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Commercial Administrator position. Highlight key skills such as administration, communication, and numeracy that are essential for the role.
Tailor Your CV: Customize your CV to reflect relevant experience and skills that align with the job description. Emphasize any previous commercial administration experience or strong administrative skills gained in similar environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and explains why you would be a great fit for the team. Mention your attention to detail, ability to work with figures, and experience with Microsoft packages.
Highlight Communication Skills: Since the role involves significant communication with clients and subcontractors, make sure to highlight your written and verbal communication skills in both your CV and cover letter. Provide examples of how you've effectively communicated in previous roles.
How to prepare for a job interview at Rydon Group
✨Show Your Attention to Detail
As a Commercial Administrator, attention to detail is crucial. Be prepared to discuss examples from your past experiences where your keen eye for detail helped prevent errors or improved processes.
✨Demonstrate Your Communication Skills
Since the role involves a lot of communication with clients and subcontractors, practice articulating your thoughts clearly. Prepare to share instances where effective communication led to successful outcomes in your previous roles.
✨Familiarize Yourself with Financial Processes
Understanding invoicing schedules and financial reporting is key. Brush up on basic financial concepts and be ready to discuss how you have managed or supported financial tasks in your previous positions.
✨Highlight Your Microsoft Office Proficiency
The job requires strong skills in Microsoft Word, Excel, and Outlook. Be ready to talk about specific projects where you utilized these tools effectively, especially in managing data or creating reports.
