Bid Manager

We are seeking a highly organised, experienced, and detail-oriented Bid Manager to join our ever-growing team. This role will be assigned to manage all bid activity on behalf of a key client. It is imperative that the successful candidate has direct experience in healthcare bids, specifically staffing and/or clinical (insourcing) services bids. This is a remote role, providing comprehensive support covering all aspects of a bid function, essentially operating in an in-house capacity for our client, but with support from a highly experienced leadership team within OCB and as part of a multi-functional bid team.

The Bid Manager will be responsible for managing the entire bid lifecycle, from opportunity identification through to contract award on behalf of our client and requires a strong ability to communicate and coordinate client stakeholders and subject matter experts to support all bid activities. This role requires someone with excellent administration, project management, communication, and writing skills, who can work independently to deliver compelling, high-quality bid proposals on time and within scope. The successful candidate will have an aptitude for taking ownership of the entire bid support function for our client, undertaking all roles within a traditional bid team structure in order to deliver an all-inclusive service and experience.

• Bid Management: Lead and coordinate the entire bid process, ensuring that all milestones are met and bids are completed on time.
• Bid Process: Establish and own the end-to-end bid process, ensuring that the process is fit for purpose, aligned to expectations and delivers winning bids.
• Bid Strategy: Develop and implement bid strategies, working closely with sales, business development, operational and management teams to align bids and tenders with company goals and client requirements.
• Content Development: Write, edit, compile and maintain high-quality, persuasive bid responses and library content, ensuring that content is tailored to specific needs of each bid and incorporates win themes.
• Cross-functional Collaboration: Work with subject matter experts, operational teams, legal, finance, and other departments to gather necessary information and approvals for each bid.
• Compliance: Ensure all bids meet the technical, legal, and regulatory requirements, including any client-specific guidelines or templates.
• Risk Management: Identify and mitigate risks associated with bid submissions, including commercial risks, contract terms, and resource allocation.
• Costing and Pricing: Work closely with finance and pricing teams to develop competitive and commercially sound, compliant pricing models for bids.
• Client Communication: Serve as the primary point of contact for the client during the bid process, managing questions, clarifications, and presentations to support win strategies.
• Post-Bid Analysis: Conduct post-bid debriefs and analysis to continuously improve the bid management process and increase win rates.
• Bid Documentation: Maintain a library of bid documents, templates, and content for future use, ensuring that all documentation is up to date.
• Bid Intelligence: Act as the central hub for all bid-related communications, proactively monitoring and disseminating updates on tender alerts, clarification responses, timeline changes and procurement portal updates to relevant stakeholders.
• Administration: Monitor bid inboxes, engaging with relevant client stakeholders to ensure all activities/communications are picked up and assigned to an owner, ensuring tasks are completed.