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- Tasks: Support site operations with admin tasks, supplier orders, and invoicing.
- Company: Join a dynamic team at The Glades Shopping Centre, a vibrant retail hub.
- Benefits: Enjoy flexible working hours and a supportive team environment.
- Why this job: Gain valuable experience in a fast-paced setting while contributing to a well-known brand.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Perfect for high school and college students looking for part-time work.
The predicted salary is between 28800 - 43200 £ per year.
To provide administration support to Site Operations.
Duties & Responsibilities:
- Place suppliers orders using the CAFM system.
- Input time sheets onto the relevant systems.
- Produce quotations in the required format and in line with agreed process.
- Upload information to the clients' systems as required.
- Update the clients' CAFM system as required in a timely manner.
- Compile reports as required to enable the Company to fulfil its contractual obligations.
- Liaise with the operations team from engineer to director level.
- Raise AWS sheets in a timely and accurate manner and chase old AWS’s.
- Focus on WIP and keep it below 3 months.
- Compile all information required for credit notes to be raised.
- Deal with invoice queries and achieve a suitable resolution.
- General filing and organisation of work and raise invoices for completed works in a timely manner.
- Carry out other general administration duties as required from time to time.
- Ensure that the Company is presented in a good light at all times.
- Follow Company administration procedures.
- Carry out any other reasonable instruction from the line manager, their line managers or members of the senior management team.
- Attend team briefings as required.
- Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.
Site Contract Administrator employer: Integral UK Ltd
Contact Detail:
Integral UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Contract Administrator
✨Tip Number 1
Familiarise yourself with the CAFM system, as it's a key part of the role. Understanding how to navigate and utilise this software will give you an edge during the interview.
✨Tip Number 2
Brush up on your report compiling skills. Being able to present data clearly and concisely is crucial for this position, so practice creating reports that highlight important information.
✨Tip Number 3
Showcase your communication skills. Since you'll be liaising with various levels of the operations team, being able to convey information effectively will be vital. Prepare examples of how you've successfully communicated in past roles.
✨Tip Number 4
Demonstrate your organisational abilities. This role requires managing multiple tasks and deadlines, so think of ways you've successfully kept projects on track and be ready to discuss them.
We think you need these skills to ace Site Contract Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Site Contract Administrator position. Tailor your application to highlight relevant experience.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experiences that relate to site operations, supplier orders, and invoicing. Use specific examples to demonstrate your capabilities.
Showcase Your Skills: Make sure to mention your proficiency with CAFM systems and any other relevant software. Highlight your organisational skills, attention to detail, and ability to liaise with various team members effectively.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are a great fit for the role. Address how you can contribute to the company's success and fulfil its contractual obligations.
How to prepare for a job interview at Integral UK Ltd
✨Know the CAFM System
Familiarise yourself with the Computer-Aided Facilities Management (CAFM) system, as it's a key part of the role. Be prepared to discuss how you have used similar systems in the past and how you can quickly adapt to new software.
✨Demonstrate Attention to Detail
As a Site Contract Administrator, accuracy is crucial. Bring examples of how you've successfully managed tasks that required meticulous attention to detail, such as compiling reports or handling invoices.
✨Showcase Your Communication Skills
You'll be liaising with various levels of staff, from engineers to directors. Prepare to discuss your experience in communicating effectively across different teams and how you handle conflicts or queries.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially regarding invoice queries or supplier orders. Think of specific scenarios where you resolved issues efficiently and be ready to share those experiences.
