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- Tasks: Support the Consultation and Engagement team with project administration and communication.
- Company: Join a dynamic team focused on local government engagement and community impact.
- Benefits: Enjoy flexible working, generous leave, and health perks like gym discounts and free swims.
- Why this job: Be part of meaningful projects that shape your community while developing valuable skills.
- Qualifications: GCSEs in Maths and English or equivalent experience; two years in an admin role required.
- Other info: Hybrid working available; role lasts until December 2025.
The predicted salary is between 28917 - 28917 £ per year.
Salary and grade: From £28,917 Grade 4
Duration of role: Fixed term until 31 December 2025
Hours per week: 37hrs (Full Time)
Location: Hybrid/Abingdon
Closing date: 28 April 2025 (midnight)
Interview date: Week commencing 28 April 2025
About the role and what we are looking for
This is an exciting opportunity to join our Consultation and Engagement team. The post holder will be the dedicated assistant officer for the team and report to the consultation and engagement team leader. We are seeking an organised, efficient and experienced project support officer with excellent communication skills to support with the Local Government Restructure (LGR) engagement project. You will need to provide strong and accurate project and administration support to help the team deliver an extensive programme of engagement for LGR.
Main duties and responsibilities:
- Deal with email and telephone enquiries and correspondence on LGR research consultees/businesses and prepare databases for the LGR engagement.
- Administer the consultation database (including the dedicated consultation and engagement email account).
- Prepare consultation letters, mail merges and facilitate large scale mail outs.
- Review and summarise consultation statutory guidance.
- Prepare the LGR engagement using the council's online consultation platform.
- Extract data from the LGR online survey to help prepare the consultation report.
- Redact and prepare consultation report for publication on website.
- Organise and help set up logistics for consultation events, workshops, focus groups and exhibitions.
- Attend events and manage meet and greet/reception, logging of demographics, answering questions about consultation process.
- Draft website updates and monitor webpage content to cover for other officers as necessary.
- General administrative support.
The duties may vary from time to time without changing the nature of the post or the level of responsibility and the post holder may also be required to carry out any other duties appropriate to the grading of the post.
About you
Your essential qualifications:
- Educated to GCSE Grade C in Maths and English, or equivalent qualifications, or equivalent level of experience.
Your experience, skills and knowledge:
- Minimum of two years experience in an administrative role.
- Must have a good understanding and working knowledge of all Microsoft Office applications such as Access, Word, Excel, Microsoft Teams, SharePoint and Adobe.
- Experience of working on multiple projects in a range of teams.
- Excellent communication skills.
If you have the following experience or qualifications, it's a bonus:
- Experience of using consultation software packages.
- Experience updating websites.
- Knowledge of the consultation process.
- Experience of reading and understanding statutory guidance.
The benefits we offer:
- A basic 24 days annual leave per annum, rising to 29 days after five years, plus bank holidays and time off between Christmas and New Year.
- Flexible working and annualised hours - a flexible approach to work that our employees love!
- Salary pay awards - most jobs offer a pay increase after six months or the following April, plus an annual salary review.
- A generous career average pension scheme, including life insurance of three times your salary.
- The opportunity to purchase a bike through Cyclescheme.
- Various schemes to support health and wellbeing, including reduced gym membership, free swims, free eye tests for DSE users, and more.
- Two days per year to volunteer within the local community.
You may also have experience in the following roles: Engagement Project Coordinator, Consultation Support Officer, Public Engagement Assistant, Community Engagement Support Officer, Consultation and Engagement Administrator, Engagement and Communications Officer, Project Support Officer (Consultation & Engagement), Consultation Officer Assistant, Stakeholder Engagement Officer, Engagement Services Coordinator, etc.
Temporary Assistant Consultation and Engagement Officer employer: South and Vale District Council
Contact Detail:
South and Vale District Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Assistant Consultation and Engagement Officer
✨Tip Number 1
Familiarise yourself with the Local Government Restructure (LGR) engagement project. Understanding the specifics of this project will help you demonstrate your knowledge during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the team dynamics and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Access and Excel. Being proficient in these applications is crucial for the role, and showcasing your expertise can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with consultation processes and any relevant software you've used. Highlighting your familiarity with these tools will demonstrate your readiness to hit the ground running in this position.
We think you need these skills to ace Temporary Assistant Consultation and Engagement Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, particularly in administrative roles and project support. Emphasise your proficiency with Microsoft Office applications and any experience with consultation processes.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements of the Temporary Assistant Consultation and Engagement Officer role. Mention your organisational skills, communication abilities, and any relevant project experience.
Showcase Relevant Experience: In your application, provide examples of your previous work that demonstrate your ability to manage multiple projects and support engagement initiatives. Highlight any experience with consultation software or website updates.
Proofread Your Application: Before submitting, carefully proofread your application for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at South and Vale District Council
✨Showcase Your Organisational Skills
As the role requires strong project support, be prepared to discuss your organisational skills. Share specific examples of how you've managed multiple projects or tasks simultaneously, highlighting your ability to prioritise and meet deadlines.
✨Demonstrate Communication Proficiency
Excellent communication is key for this position. Be ready to provide examples of how you've effectively communicated with various stakeholders, whether through email, phone, or in person. Consider discussing any experience you have in drafting correspondence or facilitating discussions.
✨Familiarise Yourself with Consultation Processes
Understanding the consultation process is a bonus for this role. Brush up on relevant statutory guidance and be prepared to discuss how you would approach engaging with consultees. Showing that you have done your homework will impress the interviewers.
✨Highlight Your Technical Skills
Since the job requires proficiency in Microsoft Office and possibly consultation software, be ready to talk about your experience with these tools. Mention specific projects where you utilised these applications, especially if you have experience with data extraction or website updates.
