Compliance Administrator

Join us as a Compliance Officer at Equans! Are you an organized professional with a keen interest in compliance and administrative excellence? Equans is recruiting a Compliance Officer to join our Sustainable FM team, based in Southwark, London. This is an exciting opportunity to make a significant contribution to contract administration, statutory, and PPM compliance, while driving operational excellence.

Key Responsibilities:

• Contract Management: Maintain comprehensive audit files for each contract, ensuring all documentation (contracts, amendments, compliance records) is up-to-date.
• Documentation & Reporting: Develop and manage Hard FM maintenance records, ensuring that compliance documentation is monitored and processed efficiently.
• Audit Participation: Take part in internal and external compliance audits, preparing and submitting necessary documentation.
• Collaboration: Work with both internal teams and clients to respond to inquiries and support compliance in administrative processes.
• Corrective Actions: Track and report corrective actions, ensuring issues are effectively closed out and resolved.
• Administration & Support: Provide general administrative support, including placing orders, updating the CAFM system (Maximo), and generating reports for management.
• Maximo Superuser: Oversee compliance aspects within the Maximo CAFM system, providing training and support to the wider team.
• Health & Safety Compliance: Ensure adherence to the company's Health & Safety policies and procedures, maintaining safety standards across all activities.

Skills & Qualifications:

• Essential: Proven experience in compliance administration, ideally within Hard FM or a similar sector; Experience with CAFM systems, particularly Maximo; Strong attention to detail and organizational skills; Ability to produce and present clear and accurate reports; Knowledge of Health & Safety best practices.
• Desirable: Experience with the Edifice system; Familiarity with internal and external compliance audits; Excellent communication skills and the ability to engage with stakeholders at all levels.

Why Join Equans?

Equans is a global leader in sustainable facilities management, and we are committed to building a greener, safer, and more efficient future. As a Compliance Officer, you'll be an integral part of a dynamic team driving operational excellence across diverse projects. This is a fantastic opportunity to advance your career in a forward-thinking organization that values your expertise and offers continuous opportunities for growth.

What can we offer you?

• On offer is a competitive salary and benefits package, which includes; 24 days annual leave (+ public holidays); Life Cover; Employee discount shopping schemes on major brands and retailers; Gym membership discounts; Cycle to work scheme; Holiday purchase scheme; 2 corporate social responsibility days per year; Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes; Attractive Employee Referral Rewards Scheme; Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network; 24/7 Employee Assistance Program and access to mental wellbeing app.

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.