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- Tasks: Manage HR admin tasks like contracts, paperwork, and employee records.
- Company: Join Fairfield School of Business, a leading private higher education provider in the UK.
- Benefits: Enjoy a full-time role with opportunities for growth and development.
- Why this job: Be part of an inclusive environment that values education and personal development.
- Qualifications: Bachelor's degree in HR or related field preferred; HR experience is a plus.
- Other info: This role is based in Sheffield and requires in-person attendance.
The predicted salary is between 30000 - 42000 £ per year.
Fairfield School of Business (FSB), an OFS registered private higher education provider founded in 2006 with campuses in London, Birmingham, Leicester, Sheffield and Luton, provides industry-relevant qualifications in business, digital marketing, criminology, counselling and healthcare management in partnership with three leading UK universities. We are seeking a dedicated and detail-oriented HR Administrator on a Full-time, permanent basis. The successful candidate will be responsible for handling various administrative duties efficiently and effectively, ensuring the smooth operation of HR processes across multiple locations.
Responsibilities:
- Contract Management: Write and prepare employment contracts for new hires & existing staff, ensuring accuracy and compliance with company policies and legal regulations. Review contract templates and update as necessary to reflect current regulations and company policies. Coordinate with Recruitment team and line managers to finalise contract details.
- Paperwork Management: Chase up necessary paperwork from employees and managers, including but not limited to onboarding documents, performance evaluations, legal compliance forms and offboarding paperwork. Ensure timely completion and submission of all required paperwork, following up as needed to maintain accurate records.
- Record Keeping: Maintain and update employee records, including personal information, employment history, and performance evaluations. Ensure data integrity and confidentiality of employee records, adhering to company policies and legal requirements. Generate reports and analyse data as required by HR management.
- HRIS System Management: Enter new employee information into the HRIS system accurately and in a timely manner. Update employee records with changes in employment status, salary adjustments, promotions, and terminations. Troubleshoot system issues and collaborate with IT support for resolution.
- Communication and Coordination: Serve as a point of contact for HR-related enquiries from employees and managers across various campus locations. Collaborate with regional HR Officer, HR team members, managers, and other departments to ensure seamless coordination of HR processes. Undertake campus visits on behalf of Regional HR Officer when required. Attend meetings including formal meetings with regional HR Officer/ HR Advisor/Head of HR in notetaking capacity, ensuring accurate, concise notes of meeting are prepared. Provide support to regional HR Officer on payroll related matters. Provide support to Learning & Development Officer in relation to training provision and records for staff in designated region.
Person Specification:
- Bachelor's degree in Human Resources, Business Administration, or related field preferred.
- Proven experience in HR administration or related role.
- Strong understanding of HR processes and employment regulations.
- Excellent organisational skills and attention to detail.
- Minute taking skills.
- Proficiency in MS Office applications and HRIS systems.
- Excellent communication and interpersonal skills.
- Ability to prioritise tasks and work effectively in a fast-paced environment.
- High level of discretion and confidentiality in handling sensitive information.
Job Types: Full-time, Permanent
Work Location: In person
HR Administrator in Sheffield employer: Fairfield School of Business
Contact Detail:
Fairfield School of Business Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator in Sheffield
✨Tip Number 1
Familiarise yourself with the specific HR processes and employment regulations relevant to the education sector. This knowledge will not only help you in interviews but also demonstrate your commitment to understanding the role.
✨Tip Number 2
Network with current or former employees of Fairfield School of Business or similar institutions. Engaging with them can provide valuable insights into the company culture and expectations, which can be a great advantage during your application process.
✨Tip Number 3
Prepare to discuss your experience with HRIS systems and any specific software you’ve used. Being able to articulate your technical skills and how they relate to the job will set you apart from other candidates.
✨Tip Number 4
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will highlight your ability to thrive in a fast-paced environment, which is crucial for the HR Administrator position.
We think you need these skills to ace HR Administrator in Sheffield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR administration. Focus on your organisational skills, attention to detail, and any specific HRIS systems you have worked with.
Craft a Strong Cover Letter: Write a cover letter that reflects your understanding of the role and the company. Mention your passion for creating an inclusive learning environment and how your skills align with the responsibilities outlined in the job description.
Highlight Relevant Experience: In your application, emphasise any previous roles where you managed paperwork, maintained records, or coordinated with teams. Use specific examples to demonstrate your capabilities in these areas.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the HR Administrator role.
How to prepare for a job interview at Fairfield School of Business
✨Know Your HR Basics
Make sure you brush up on your knowledge of HR processes and employment regulations. Being able to discuss these confidently will show that you're well-prepared and understand the core responsibilities of the role.
✨Showcase Your Organisational Skills
As an HR Administrator, you'll need to manage various tasks simultaneously. Prepare examples from your past experiences where you've successfully organised paperwork or maintained records, highlighting your attention to detail.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific HR situations, such as dealing with employee enquiries or managing sensitive information. Think through potential scenarios and how you would respond effectively.
✨Demonstrate Communication Skills
Since the role involves liaising with employees and managers, practice articulating your thoughts clearly. You might be asked to take notes during a mock meeting, so being concise and accurate is key.
