Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support project operations with administrative tasks and document management.
- Company: Join VVB, a leader in engineering solutions across Rail, Highways, Power, and Tunnels.
- Benefits: Enjoy competitive salary, travel expenses, perks, life assurance, and 25 days holiday.
- Why this job: Be part of a collaborative team that values innovation and environmental stewardship.
- Qualifications: GCSEs in English and Maths, advanced Microsoft Office skills, and experience with SAP required.
- Other info: This role is based in London with opportunities for site travel.
The predicted salary is between 22400 - 33600 £ per year.
Location: Watling Street
Salary: 28k
Join VVB: Where Quality and Excellence meet
Are you ready to be part of a team that delivers top-notch mechanical, electrical, and telecommunication engineering solutions? Look no further than VVB, where expertise and experience converge to create sustainable solutions across Rail, Highways, Power, and Tunnels. At VVB, we're more than just engineers - we're collaborators, innovators, and stewards of our environment.
Our projects are guided by our CORE values:
- O - Opportunity & Ownership
- R - Responsibility & Respect
- E - Excellence & End Result Focus
What We Offer:
- Competitive salaries with yearly appraisals
- Travel expenses covered for assignments outside your base location
- Perkbox membership for 24/7 access to perks, benefits, discounts, and wellbeing tools
- Life Assurance and Private Medical Insurance schemes provided by leading providers
- 25 days holiday plus bank holidays (this includes a Christmas shutdown)
About the role:
At VVB, we are currently recruiting for a Project Administrator, providing project administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution, and issue of all Project Documentation.
Key Responsibilities:
- Serve as the primary administrative contact for the project, handling all related matters efficiently.
- Utilise SAP to place requisitions accurately.
- Ensure alignment of delivery notes with purchase orders through thorough reconciliation.
- Act as the central point of contact for all timesheet and time attendance inquiries.
- Maintain accurate time and attendance records by regularly updating information sourced from timesheets.
- Keep Resource Tracker, Training Matrix, and other relevant documents up to date.
- Perform document management tasks such as photocopying, scanning, and encapsulating documents.
- Oversee site holiday and absence records, coordinating with the HR department as necessary.
- Update and maintain records of staff holidays, sickness, absence, and other project-related data.
- Review and assign unique document references and revisions to project documents before submission to clients (using Asite/Aconex).
- Manage the uploading and downloading of documents on the Share Point VVB Document Control Management portal.
- Organise filing and archiving of various paperwork for easy retrieval.
- Offer comprehensive administrative support to the project team.
Skills, Experience and Education:
- Good understanding of administrational processes and best practices
- Advanced Microsoft Office skills, including Word, Excel/spreadsheets, PowerPoint and Outlook.
- Experience using SAP.
- Valid UK Driving License
- Educated to GCSE level, with 4-9 (A-C) grades in English and Maths, or equivalent
- Flexible, ‘can do’ attitude in a fast-paced environment.
- Methodical style of working
- Ability to work under pressure whilst maintaining high quality work
This role’s contracted location will be at our office in London. You will be required to travel to sites and offices as and when required. This role offers an exciting opportunity to contribute to the success of our projects while honing your skills in a collaborative environment. If you're ready to take the next step in your career, apply now and become part of the VVB family!
VVB values the benefits of a diverse workforce and is committed to treating all prospective and current employees with dignity regardless of age, disability, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief, sex or sexual orientation. All employees must demonstrate commitment and enthusiasm in promoting the principles of equality in employment and service delivery.
Project Administrator employer: Vvb ENG
Contact Detail:
Vvb ENG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly SAP. If you haven't used it before, consider taking an online course or tutorial to get a basic understanding of how it works, as this will give you a significant advantage during the interview.
✨Tip Number 2
Research VVB's CORE values and think about how your personal values align with them. Be prepared to discuss examples from your past experiences that demonstrate your commitment to opportunity, responsibility, excellence, and respect during the interview.
✨Tip Number 3
Prepare to showcase your organisational skills by thinking of specific instances where you've successfully managed multiple tasks or projects simultaneously. This role requires a methodical approach, so having concrete examples ready will help you stand out.
✨Tip Number 4
Network with current or former employees of VVB on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your application process.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Project Administrator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in administrative roles. Highlight your proficiency in Microsoft Office and any experience with SAP, as these are crucial for the role.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you have successfully managed administrative tasks in the past and how you embody the CORE values of VVB.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is essential for a Project Administrator.
How to prepare for a job interview at Vvb ENG
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Project Administrator. Familiarise yourself with the key tasks mentioned in the job description, such as document management and using SAP. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Skills
Highlight your advanced Microsoft Office skills and any experience you have with SAP during the interview. Be prepared to discuss specific examples of how you've used these tools in previous roles to manage projects or streamline processes.
✨Demonstrate Your Attitude
VVB values a flexible, 'can do' attitude. Be ready to share examples of how you've adapted to challenges in fast-paced environments. This will show that you can maintain high-quality work under pressure, which is crucial for this position.
✨Ask Insightful Questions
Prepare thoughtful questions about the company culture, team dynamics, and specific projects you might be involved in. This not only shows your interest in the role but also helps you assess if VVB is the right fit for you.
