Deputy Company Secretary - Nottingham City

Contract type: Permanent

Hours: Full-time, 35 hours

Location: Head Office, Nottingham (hybrid working, minimum 2 days per week working in the office)

Nottingham Building Society is looking for a Deputy Company Secretary to play a key role in supporting the General Counsel & Society Secretary, the Board of Directors, and the Executive Committee. This is a fantastic opportunity to contribute to the success of a well-established financial institution by ensuring robust corporate governance and delivering a comprehensive secretariat function to the Society.

Supporting the General Counsel & Society Secretary you will be responsible for:

• Facilitating the smooth operation of the Board and its committees.
• Maintaining statutory records and ensuring compliance with relevant legislation and regulations.
• Timely and accurate preparation of Board and Committee documents at Level 1 (Board) and Level 2 (Exec) Committees.
• Maintaining and updating statutory registers, including directors' details, the membership register, and minutes of meetings.
• Filing statutory returns and documents with regulatory bodies in a timely manner, including at the FCA and PRA.
• Actioning all items from board and committee meetings ensuring they are tracked and completed within agreed timelines.
• Providing regular updates on the status of action items to relevant stakeholders.
• Supporting in Annual General Meeting (AGM) preparation and execution; ensuring the AGM is conducted smoothly, with all legal and procedural requirements met.
• Providing support in the year-end process, in terms of annual report and accounts and liaising with external auditors.
• Enhancing Corporate Governance Practices by ensuring the Society adheres to best practices in corporate governance.
• Conducting research on governance best practices and providing recommendations for improvement.
• Ensuring compliance with Board and Committee procedures, Terms of Reference, Delegated Authorities and management of the Policy Register.
• Serving as a point of contact for board members and senior management on governance-related matters.
• Overseeing the management of the Society’s corporate insurances including negotiating the annual renewal.

About you:

• Experience performing a company secretarial role in a financial services business or similar.
• Excellent knowledge of corporate governance matters and the ability to demonstrate a commercial frame of mind.
• Good knowledge of the legislative and regulatory requirements within which businesses such as Nottingham Building Society are required to operate, including the Building Societies Act.
• Ability to work with senior individuals, both at Executive and Board level.
• Ability to produce accurate, coherent and detailed minutes and drafts within agreed timeframes.
• Curious and pro-active taking full accountability and ownership within your role.
• Law Degree or Membership of the Institute of Chartered Secretaries and Administrators or working towards becoming a member through the ICSA exams.

Reward & Benefits:

• A fair and competitive salary evaluated against market data.
• Annual discretionary bonus scheme.
• Medicash healthcare scheme.
• 29 days annual leave plus bank holidays and enhanced family leave.
• Commitment and dedication to your ongoing personal and professional development.
• A friendly and inclusive culture where teams genuinely strive to do the right thing by their colleagues and our customers.
• A strong sustainability agenda – we’re continually finding new ways to be kinder to the environment.
• Encouragement of health and wellbeing through a suite of support resources.

Embracing Diversity Together:

We proudly embrace and celebrate diversity as a fundamental cornerstone of our values. Our commitment to diversity extends beyond our internal culture to the way we approach advertising and engage with our customers. We strive to ensure that all individuals, regardless of background, have an equal chance to thrive and advance in their careers.

About Us:

We are a mutual, which means we don’t have shareholders. Instead, we’re owned by our members and use our money to do good, investing in our community, responsible causes, and – well, you. At The Nottingham Building Society, we are dedicated to overcoming obstacles and turning challenges into opportunities.