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- Tasks: Manage and deliver 15 exciting events annually, from networking receptions to corporate dinners.
- Company: Join the BVCA, the leading trade body for the UK private capital industry.
- Benefits: Enjoy 25 days holiday, a 10% pension, and health benefits including private medical insurance.
- Why this job: Be part of a passionate team in a supportive culture with opportunities for personal development.
- Qualifications: 1.5-2 years of events experience and strong project management skills required.
- Other info: Willingness to travel within the UK and work extra hours when needed.
The predicted salary is between 30000 - 42000 £ per year.
This full-time role is an exciting opportunity for an Events Executive with 2 years' solid professional events experience looking to take on a new challenge. The role includes end-to-end event management of approximately 15 events annually, which consists of networking receptions, corporate dinners, webinars, half-day forums and breakfast roundtables. The size of events will vary from 20 to 300 attendees and the majority of events will take place in London with some events requiring travel within the UK.
The role will offer you:
- Full end-to-end event planning, management and delivery of designated events
- Sourcing, recommending and booking venues for designated events within London and the UK
- Liaise with the marketing team to ensure all event marketing activities are planned and carried out in advance of the event taking place and design work is booked in and created in advance ie collateral such as programmes etc
- Liaise with venues to ensure setup, catering and AV requirements are met
- Source, recommend and book relevant suppliers and speaker (where necessary) for designated events
- Speaker and content support - including researching suitable speakers, issuing speaker invites, follow ups and RSVPs, researching topics and themes
- Collect, collate and process delegate bookings and feedback from each event and produce debrief reports for speakers and the events team
- Delegate management; including event bookings, pre and post event correspondence such as confirmations, questionnaires and general enquiries
- Maintain records of attendee numbers and sales in CRM, Evocos and relevant spreadsheets and maintain an online filing system for each event
- Work on site at each event to ensure smooth delivery, this involves travel around London and some overnight stays within the UK
- Comprehensive post event wrap up which includes attendance surveys, reviewing feedback received, finalising budgets, chasing and processing invoices, ensuring revenue is accurately recorded, recording and reporting final attendance data, uploading attendance to CRM, drawing comparisons with previous year, full evaluation, analysis, recording and reporting of the event.
- Ensure CRM is updated with relevant contacts, marketing lists, course bookings and survey results
- Manage expenditure of event budgets ensuring contracts are negotiated and cost savings achieved wherever possible.
- Work with the commercial team to ensure gross profit achieved or exceeded.
- Provide status report to Events Director post events
Requirements
What you can offer us:
- 1.5-2 years events experience within the membership, charity or corporate sector
- Strong project management skills and experience delivering a variety of events end-to-end for 100 delegates/attendees
- Strong time management and organisational skills with the ability to manage multiple day-to-day tasks while maintaining high quality standards
- Excellent attention to detail and proof-reading skills
- Excellent written communication and presentation skills
- Professional telephone manner combined with polite and persuasive communication skills
- Collaborative and consultative approach
- Positive, proactive attitude, with track record of using initiative, along with a strong work ethic
- Competency using Zoom or an event platform
- Experience of using both a CRM such as Microsoft Dynamics along with a CMS platform
- Proficiency in the use of Microsoft Office including Outlook, Word, Excel and PowerPoint
- Professional appearance and personal skills to act as a BVCA Events ambassador to both internal and external stakeholders
- Willingness to work extra hours when required
Benefits
Why come work for the BVCA?
- Be part of the leading trade body for the private capital industry in the UK, supporting the growth of the industry and deepening the understanding of external stakeholders to the benefit of the industry
- Experience a friendly, engaged, and passionate work environment (with regular social activities) with a supportive culture
- A competitive salary, reflecting the technical requirements and seniority of the role, and a performance-related discretionary bonus
- Enjoy important benefits: 25 days holiday in addition to Bank Holidays; a 10% non-contributory pension; non-contractual day off for your birthday
- Life and medical benefits: life assurance (4 times salary); private medical Insurance for you*; health cash plan*; critical Illness and income protection insurance*; employee Assistance Programme - includes Mental Health support, Virtual GP, Nutrition advice and Financial wellbeing
- Other benefits: interest free season ticket loan; corporate discounts; reimbursement of up to 2 relevant professional institutes; generous support for professional and personal development, Cycle to Work Scheme
The BVCA supports an environment that is based on merit and inclusiveness, where all employees can develop their full potential, irrespective of their race, gender, marital status, age, disability, religious belief, political opinion or sexual orientation.
Events Executive employer: British Private Equity & Venture Capital Association (BVCA)
Contact Detail:
British Private Equity & Venture Capital Association (BVCA) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Executive
✨Tip Number 1
Network with professionals in the events industry, especially those who have experience in corporate or charity events. Attend relevant networking events or webinars to connect with potential colleagues and learn about the latest trends in event management.
✨Tip Number 2
Familiarise yourself with the specific venues and suppliers commonly used for events in London. Having knowledge of these can give you an edge during interviews, as it shows your proactive approach and understanding of the local event landscape.
✨Tip Number 3
Demonstrate your project management skills by discussing past events you've managed. Be ready to share specific examples of how you handled challenges, managed budgets, and ensured successful outcomes, as this will highlight your suitability for the role.
✨Tip Number 4
Showcase your proficiency with CRM and CMS platforms during conversations. If you have experience with Microsoft Dynamics or similar tools, mention how you've used them to enhance event planning and management, as this is a key requirement for the position.
We think you need these skills to ace Events Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in event management, particularly focusing on your ability to handle end-to-end planning and delivery of various types of events. Use specific examples that demonstrate your project management skills and attention to detail.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your 1.5-2 years of experience in the events sector and how it aligns with the responsibilities outlined in the job description. Be sure to showcase your collaborative approach and proactive attitude.
Highlight Relevant Skills: Emphasise your strong time management and organisational skills, as well as your proficiency in using CRM systems and Microsoft Office. Provide examples of how you've successfully managed multiple tasks while maintaining high-quality standards in previous roles.
Showcase Your Communication Skills: Since excellent written communication is a requirement, ensure your application is free from errors and clearly structured. Use professional language and a polite tone, especially when discussing your experience liaising with stakeholders and managing delegate communications.
How to prepare for a job interview at British Private Equity & Venture Capital Association (BVCA)
✨Showcase Your Event Management Experience
Be prepared to discuss your previous event management roles in detail. Highlight specific events you've organised, the challenges you faced, and how you overcame them. This will demonstrate your hands-on experience and problem-solving skills.
✨Know the Company and Its Events
Research the company and its past events thoroughly. Understanding their style, audience, and objectives will allow you to tailor your responses and show that you're genuinely interested in contributing to their success.
✨Demonstrate Strong Communication Skills
Since the role requires liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Use examples from your past experiences to illustrate your communication skills, especially in challenging situations.
✨Prepare Questions for the Interviewers
Have a list of insightful questions ready to ask the interviewers. This shows your enthusiasm for the role and helps you gauge if the company culture aligns with your values. Consider asking about their expectations for the role or upcoming events they are excited about.
