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For Companies At a Glance
- Tasks: Manage historical information requests and ensure compliance with legal frameworks.
- Company: Join the Foreign, Commonwealth & Development Office, a key player in global affairs.
- Benefits: Enjoy flexible working, life assurance, gym access, and high street discounts.
- Why this job: Be part of a team that shapes history and impacts society through information rights.
- Qualifications: 1 year of admin experience, strong Microsoft skills, and excellent communication abilities required.
- Other info: Work from home one day a week and enjoy a supportive work culture.
The predicted salary is between 32546 - 45564 £ per year.
About The Role
Location: Milton Keynes, MK19 7BH
Working Hours: Monday to Friday, 8:00am – 4:00pm (with some flexibility on start times)
1 day per week working from home
Contract: Full-time, 12-month FTC
Salary: £32,545.80 per annum
Job Advert:
Are you passionate about history, detail-oriented, and interested in the real-world application of information rights? Do you want to work at the heart of historical government records that continue to shape global affairs today? Join the Foreign, Commonwealth & Development Office as an executive officer at our Historical Information Rights Unit.
The HIR Team manages information access requests for records over 20 years old. These files—held at The National Archives form one of the most significant and respected historical collections in the world. As an Executive Officer, you’ll handle information requests from start to finish, working within the framework of the Freedom of Information Act and UK GDPR.
Responsibilities:
- Manage your own caseload of historical FOI requests, from initial receipt to final response
- Conduct thorough searches of electronic and paper records, logging results in our case management system
- Liaise with The National Archives and internal stakeholders to coordinate decisions on records not yet open to the public
- Draft clear and legally compliant responses, including preparing and dispatching approved materials
- Coordinate sensitivity reviews and public interest tests with subject matter experts
- Respond to mailbox enquiries promptly (within 48 hours), escalating more complex queries when needed
- Check and prepare hard copy materials for release to ensure accuracy and compliance
About You:
- At least 1 year minimum experience within administration roles.
- Experience using Microsoft packages such as Word.
- Strong organizational skills with the ability to meet deadlines.
- High attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Own vehicle would be beneficial due to where the site is based.
What We Offer You:
Restore offers a wide range of benefits to our employees such as:
- Life assurance scheme
- Employee Assistance Programme
- High street discount programme
- Canteen on site
- 24 Hour Gym on site
Executive Officer employer: Restore PLC
Contact Detail:
Restore PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer
✨Tip Number 1
Familiarise yourself with the Freedom of Information Act and UK GDPR. Understanding these regulations will not only help you in the role but also demonstrate your commitment and knowledge during any discussions with us.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed caseloads or projects in the past. Being able to discuss specific instances where you met tight deadlines will impress us.
✨Tip Number 3
Highlight your attention to detail by discussing any experiences where accuracy was crucial. We value precision, especially when dealing with historical records and sensitive information.
✨Tip Number 4
If you have experience liaising with various stakeholders, be sure to mention it. This role involves coordination with The National Archives and internal teams, so demonstrating your communication skills will be key.
We think you need these skills to ace Executive Officer
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Executive Officer position. Highlight key skills such as attention to detail, organisational skills, and experience with information rights.
Tailor Your CV: Customise your CV to reflect relevant experience in administration roles. Emphasise your proficiency with Microsoft packages and any specific examples of managing caseloads or handling sensitive information.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for history and information rights. Mention your ability to draft clear responses and manage enquiries, linking your skills directly to the job's requirements.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your communication is clear and professional, reflecting the high standards expected in the role.
How to prepare for a job interview at Restore PLC
✨Research the Role and Organisation
Before the interview, make sure to thoroughly research the Foreign, Commonwealth & Development Office and its Historical Information Rights Unit. Understand their mission, values, and recent projects. This will help you tailor your answers and show genuine interest in the role.
✨Prepare for Scenario-Based Questions
Given the nature of the Executive Officer role, be ready to answer scenario-based questions related to handling information requests and compliance with the Freedom of Information Act. Think of examples from your past experience that demonstrate your problem-solving skills and attention to detail.
✨Showcase Your Communication Skills
As the role requires excellent verbal and written communication skills, prepare to discuss how you've effectively communicated complex information in previous roles. You might also want to practice drafting a sample response to an FOI request to demonstrate your writing abilities.
✨Highlight Your Organisational Skills
The job involves managing a caseload of requests, so it's crucial to showcase your organisational skills. Be prepared to discuss how you prioritise tasks, meet deadlines, and maintain accuracy in your work. Providing specific examples will strengthen your case.
