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- Tasks: Manage facilities operations and support the Operations Director across multiple locations.
- Company: Join a leading antiquarian bookseller with a growing international presence and a passion for literature.
- Benefits: Enjoy 21 days' leave, flexible working options, enhanced pay, and fun staff events.
- Why this job: Be part of a dynamic team driving innovation in operations and contributing to exciting business expansion.
- Qualifications: Experience in project management, excellent communication skills, and knowledge of rare books are essential.
- Other info: Opportunity for growth in a vibrant work environment with a focus on collaboration and creativity.
The predicted salary is between 28800 - 43200 £ per year.
Contract: Permanent, full-time (37 hours). Reports to: Operations Director. Hours: Monday to Friday, 10am to 6pm.
Benefits: 21 days' annual leave plus bank holiday, holiday purchase scheme, staff parties, employee assistance programme, 7% employer pension contribution (subject to the employee making their contribution of 3%), season loan ticket, Cyclescheme, enhanced sick pay, enhanced maternity pay, enhanced paternity leave and pay, virtual GP access, seasonal flu jab voucher.
We are looking for an experienced Operations Manager to assist our Operations Director across our locations. Responsibilities include:
- Serve as the primary point of contact for all facilities management concerns across all locations.
- Oversee external suppliers and contractors to ensure optimal delivery and effective cost control.
- Create and enforce policies, procedures, and best practices for support services operations, with a focus on improving efficiency, effectiveness, and safety.
- Collaborate with various departments to ensure seamless operations, including staffing levels, scheduling, resource allocation, and inventory management.
- Propose innovative ideas to enhance operational efficiency and contribute to strategic planning.
- Support the Managing Director and Operations Director with business expansion projects.
- Help with the organisation of fairs and events.
Requirements:
- Extensive knowledge and experience of project management with multiple stakeholders.
- The flexibility and confidence to communicate with a wide variety of suppliers, contractors, and clients, in-person and via email.
- Excellent spoken and written English.
- Commercial and strategic planning experience/awareness.
- Knowledge of rare/antiquarian books and the rare book trade or a related field.
- Experience with a luxury brand or gallery environment.
Interview process includes:
- Phone screen: a 10-15 mins conversation over the phone with our Operations Director.
- First meeting: in person or via Teams, with our Operations Director and HR Manager.
- Second meeting: ideally in person, with our Owner/Managing Director, and our Operations Director.
- Follow up conversation with our Owner/Managing Director, our Operations Director, and short meetings with our Finance Director, HR Manager, and Ops Team.
Start date: As soon as possible, ideally before June 2025.
Facilities Operations Officer employer: Peter Harrington
Contact Detail:
Peter Harrington Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Operations Officer
✨Tip Number 1
Familiarise yourself with the rare book trade and antiquarian bookselling. Understanding the nuances of this field will not only help you in conversations but also demonstrate your genuine interest in our business.
✨Tip Number 2
Prepare to discuss your project management experience in detail. Be ready to share specific examples of how you've successfully managed multiple stakeholders and improved operational efficiency in previous roles.
✨Tip Number 3
Showcase your communication skills by being clear and confident during your phone screen and interviews. Practice articulating your thoughts on facilities management and how you would approach collaboration across departments.
✨Tip Number 4
Research our company’s recent projects and expansions, especially the new New York gallery. Being knowledgeable about our current initiatives will allow you to engage meaningfully with the Operations Director and demonstrate your enthusiasm for contributing to our growth.
We think you need these skills to ace Facilities Operations Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations management, particularly in facilities management. Emphasise any previous roles where you oversaw suppliers and contractors, as well as your project management skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your knowledge of rare books and any experience with luxury brands or galleries, as this will resonate with the hiring team.
Highlight Key Skills: In your application, focus on key skills such as communication, strategic planning, and operational efficiency. Provide specific examples of how you've successfully implemented policies or improved processes in past roles.
Prepare for Interviews: Anticipate questions related to facilities management and operational challenges. Be ready to discuss your approach to collaborating with various departments and how you would support business expansion projects.
How to prepare for a job interview at Peter Harrington
✨Know Your Operations
Familiarise yourself with the key responsibilities of an Operations Manager, especially in facilities management. Be prepared to discuss your experience overseeing suppliers and contractors, as well as how you've implemented policies to improve efficiency.
✨Showcase Your Communication Skills
Since the role requires interaction with various stakeholders, demonstrate your ability to communicate effectively. Prepare examples of how you've successfully collaborated with different departments or managed relationships with suppliers and clients.
✨Demonstrate Strategic Thinking
Be ready to discuss your experience with commercial and strategic planning. Think of specific instances where you've proposed innovative ideas that enhanced operational efficiency or contributed to business growth.
✨Prepare for Multiple Interview Stages
Understand that the interview process involves several stages, including phone screens and in-person meetings. Prepare questions for each interviewer, especially focusing on their expectations and the company's future plans, to show your genuine interest.
