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- Tasks: Support the CEO by managing schedules, communications, and providing essential administrative support.
- Company: Join a family-owned business that manufactures performance door-sets and architectural hardware across the UK.
- Benefits: Enjoy a competitive salary, comprehensive benefits, and professional development opportunities.
- Why this job: Be pivotal in a fast-paced, engaging role within a supportive team culture close to decision makers.
- Qualifications: Experience as an Executive Assistant or similar role, with strong organisational and communication skills.
- Other info: Ideal for those seeking a dynamic environment with significant growth potential.
The predicted salary is between 36000 - 60000 £ per year.
As a family-owned business, we manufacture performance door-sets and architectural hardware. With offices in Glasgow, Aberdeen, Nottingham and North Wales, we have a commercial presence UK wide. As part of our continued growth, we are seeking an experienced Executive Assistant to join our team, based in our East Kilbride office.
In this pivotal role you will primarily support senior leadership in ensuring their time and focus remain on driving the company forward. You will be responsible for managing their schedule, overseeing communications, and providing essential administrative and personal support. This role requires discretion, adaptability, and the ability to anticipate needs in a dynamic working environment. The role, whilst not for the faint hearted, will be fast paced, engaging, varied, and demanding whilst working in a collaborative, friendly and supportive environment. If you want to be pivotal and impactful in your role whilst operating in a highly trusted environment close to the decision makers, this role could be for you!
Responsibilities- Managing Director’s inboxes and diaries.
- Maintaining strategic plans and following up on actions.
- Arranging travel for executives where required.
- Aiding internal communication by gathering reports on behalf of directors.
- Attending strategic meetings with sales, marketing and operations teams and aiding with strategy.
- Calendar and email management at a professional level.
- Preparing reports, presentations, and correspondence.
- Coordinating meetings, conferences, and high-level engagements.
- Strategic tasks such as project management or conducting research.
- General tasks to aid the efficient running of the business including meet and greet of external clients and visitors.
- Proven demonstrable experience as Personal Assistant, Executive Assistant, or similar role.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office and other productivity tools.
- Ability to maintain confidentiality and exercise discretion.
- Flexible and adaptable to changing priorities.
- Experience working within an SME environment is an advantage but not essential.
- Keen business acumen and high levels of proficiency with office tools.
- Able to understand company priorities and align actions with organisational goals.
- Highly organized, adaptable, and capable of managing business and personal needs.
- Strong interpersonal skills and discretion due to the personal nature of tasks required.
- Opportunity to be part of a thriving company with significant growth potential.
- Competitive salary.
- A comprehensive benefits package.
- Professional development opportunities, including training and mentorship.
- A supportive and dynamic team culture where your contributions are recognized and valued.
Assistant / Executive Assistant to CEO employer: DorSuite
Contact Detail:
DorSuite Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant / Executive Assistant to CEO
✨Tip Number 1
Familiarise yourself with the company’s values and culture. Since we are a family-owned business, understanding our commitment to collaboration and support will help you demonstrate your alignment with our ethos during any discussions.
✨Tip Number 2
Showcase your organisational skills in practical ways. Consider preparing a mock calendar or a sample report that reflects how you would manage the CEO's time and priorities effectively, as this will highlight your proactive approach.
✨Tip Number 3
Network with current or former employees if possible. They can provide insights into the role and the working environment, which can be invaluable when tailoring your approach and demonstrating your fit for the position.
✨Tip Number 4
Prepare to discuss how you handle high-pressure situations. Given the fast-paced nature of the role, sharing specific examples of how you've successfully managed competing priorities will show that you're ready for the demands of the job.
We think you need these skills to ace Assistant / Executive Assistant to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or Personal Assistant. Focus on your organisational skills, time management, and any experience you have with managing schedules and communications.
Craft a Compelling Cover Letter: In your cover letter, emphasise your ability to support senior leadership and manage multiple tasks in a fast-paced environment. Mention specific examples of how you've successfully handled similar responsibilities in the past.
Showcase Your Communication Skills: Since strong written and verbal communication skills are essential for this role, ensure that your application is free from errors and clearly conveys your message. Use professional language and structure your documents well.
Highlight Discretion and Adaptability: Given the need for discretion and adaptability in this role, include examples in your application that demonstrate your ability to handle sensitive information and adjust to changing priorities effectively.
How to prepare for a job interview at DorSuite
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised complex calendars or managed multiple tasks simultaneously in previous roles.
✨Demonstrate Discretion and Professionalism
This role requires a high level of confidentiality. During the interview, highlight situations where you had to handle sensitive information and how you maintained professionalism while doing so.
✨Familiarise Yourself with the Company
Research the company’s history, values, and recent developments. Showing that you understand their business and can align your support with their goals will impress the interviewers and demonstrate your commitment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to adjust quickly to changing priorities or resolve conflicts, and be ready to share those experiences.
