Office & Warehouse Coordinator

Location: High Wycombe (HP13 6EQ)

Job type: Permanent, Full Time

Contracted: 40 hours, Mon- Fri

Salary: £33K- £35K per annum based on experience

Benefits:

• Access to company reward & recognition platform
• Opportunities for professional development and advancement
• Positive and supportive work environment
• Company Pension Scheme
• Overtime
• On-site parking
• Cycle to work and Smart Tech Salary sacrifice Schemes (subject to T&Cs)
• Exclusive discount scheme: You and your family & friends can benefit from over 3,000 offers on high street & leisure brands

Welcome to Sasse, the Home of a family, a business that thrives on the potential of our people and the success of our teamwork. We are currently recruiting for an Office & Warehouse Coordinator. We are looking to hear from candidates who are positive, have a can-do attitude and have ambition to grow.

The Role

The Office & Warehouse Coordinator is pivotal in ensuring the efficient & friendly operation of our office & warehouse environment. This includes overseeing administrative functions, supporting internal communications, managing suppliers and travel arrangements, while also maintaining an organised warehouse, managing stock, handling deliveries, and ensuring safe storage and distribution of goods.

Main duties:

• Act as the first point of contact for office-related queries, ensuring a welcoming environment for visitors.
• Assist in organising company events and meetings.
• Provide administrative support to the operations team, including note taking during departmental and P&P meetings, scheduling meetings, maintaining records, and handling mail distribution.
• Oversee office cleanliness by regular audits.
• Manage office supplies, ensuring appropriate stock levels of consumables, stationery, and refreshments.
• Place food orders for team events as requested.
• Arrange travel and accommodation bookings for senior management.
• Coordinate facility maintenance for office premises, ensuring compliance with Fire, Gas, Electrical, and other safety regulations.
• Assist in staff onboarding, ensuring workspaces are set up and ID cards are prepared for new starters.
• Maintain a good relationship with our preferred supplier for procuring consumables & materials throughout the business.
• Main point of contact for First Aid, Fire Warden, and H&S responsibilities (where required full training will be given).

• Maintain the warehouse in an orderly and safe condition.
• Conduct regular stock takes and inventory audits.
• Ensure accurate stock records and timely updates in inventory systems.
• Monitor stock levels and report shortages to management.
• Maintain a good relationship with our uniform supplier holding and distributing uniform stock to our contracts as operationally required.
• Receive and check incoming deliveries against orders and invoices.
• Organise and prepare outgoing deliveries for dispatch.
• Ensure the warehouse is maintained to a clean and dust-free standard, coordinating repairs and maintenance with any other relevant teams.

• Main collection, distribution and posting from the office on a daily basis and for post as requested by a senior manager.
• Deliver stock as required to Capital Maintenance Ltd (based Regent Street, London).
• Operate a forklift for loading and unloading goods (forklift license required).
• Maintain the department's vehicle in a clean, safe, roadworthy and undamaged condition.
• Support the business requirements with mobilisation & decommissioning of contracts.
• Manage FM equipment which is returned to the warehouse ensuring it is clean, repaired, PAT Tested and ready for operational use.

• Strong organisational and multitasking abilities.
• Excellent communication and coordination skills.
• Attention to detail and accuracy in stock and office management.
• Ability to work independently and as part of a team.
• Proactive approach to problem-solving and decision-making.
• Physical capability to handle warehouse duties.

• Previous experience in office administration and/or warehouse coordination is required.
• Knowledge of inventory management and logistics operations is preferred.
• Forklift license is desirable (training will be provided if necessary).
• Full UK Driving License is required.

Why Join Sasse?

Sasse is a company that prides itself on being at the forefront of technology and recognising the value of people in our organisation. We value our customers and believe that customers and people should be the focus of everything that we do. If that sounds like you, and you want to be part of a fantastic team with uncapped opportunity, we would love to hear from you.

Sasse is an equal opportunities employer, welcoming applicants from all backgrounds and experience levels.