Administrative Assistant

Job Title: Administrative Assistant – Global Agrochemical Company

Contract : 12 months

Location: Grangemouth, Scotland

Salary: £13.25

Working pattern: 5 Days on site, 36 hours per week

SRG are working with a global Agrochemical company that are seeking an Administrative Assistant to join their busy team. They are looking for an experienced candidate with at least 2 years industrial experience.

You will perform a variety of administrative functions. Schedules appointments, gives information to callers. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget.

Job Responsibilities:

• To provide an effective PA, secretarial and administrative service to the Manufacturing Plants and Grangemouth Site to provide an effective PA, secretarial and administrative service to the Manufacturing Plants and Grangemouth Site.
• To provide support for Plant Task Force Meetings, Inquiries & Engineering Meetings Q Pulse Administrator – Quality Database Cover Occupational Health Admin Personnel.
• To arrange meetings and events for Site personnel, involving internal, inter-site and external attendees, also providing support for these meetings as required.
• Responsible for the general tidiness and facilities.
• Has joint responsibility for arranging large events (eg Strategy Events on site) and business meetings, including booking venues, transport and catering, keeping accurate records and adhering to departmental standards.
• Keeps accurate records of all Site vehicles making sure insurance records are up-to-date Raises accurate purchase orders and BACs requests for stationery, sponsorships, donations and other supplies on request, being aware of relevant information needed to create orders successfully.

Essential Requirements:

• 3 years' experience within a multi-disciplined office environment.
• 2 years Microsoft Office applications, especially detailed knowledge of Outlook Dealing successfully with a diverse range of people, both internally and externally Meeting and events co-ordination and arrangements Purchasing processes and systems.
• Experience with SAP would be desirable.
• Ability to meet deadlines, handle pressure and prioritise a diverse workload A team player, but also self-motivated and able to work independently
• Flexible to changing demands