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For Companies At a Glance
- Tasks: Support partners by managing schedules, meetings, and client relationships in their absence.
- Company: Join a leading law firm known for its commitment to excellence and client service.
- Benefits: Enjoy hybrid working, competitive salary, and a rewarding referral scheme.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact.
- Qualifications: Experience in a legal environment, strong communication skills, and advanced MS Office proficiency required.
- Other info: Flexible hours and a supportive culture await you!
The predicted salary is between 36000 - 54000 £ per year.
THE COMPANY: Our client is a leading law firm, who is seeking a Float Executive Assistant (Mat Cover), who can operate successfully and provide client and business focused support, in the absences of EAs covering all practice areas of the company.
THE ROLE:
- Act as a professional ambassador for partners, ensuring seamless service in their EAs absence and maintaining strong client relationships internally and externally.
- Take ownership of handovers, proactively manage appointments, meetings, and inboxes, ensuring partners are prepared and schedules run smoothly.
- Handle complex billing and compliance matters, coordinate WIP meetings, and oversee financial processes, including tracking unpaid bills.
- Build effective relationships with partners, liaise with Marketing & Business Development teams, and play a key role in organising events, seminars, and conferences.
- Arrange travel logistics, attend meetings and take minutes, follow best practices to enhance department performance, and ensure continuity through thorough handovers.
THE PERSON:
- Proven experience providing high-quality support to a busy legal team in a professional environment, ensuring seamless workflow and efficiency.
- Excellent verbal and written communication skills, able to clearly convey information and update teams on delays.
- Confident in adapting to change and taking initiative to anticipate team needs.
- Strong ability to prioritise workload, meet deadlines, and remain calm under pressure.
- Diplomatic, with good judgement and a proactive, solution-focused mindset.
- A committed team player who fosters strong relationships across all levels and maintains a client-focused approach.
- Enthusiastic, resilient, and motivated to deliver excellence.
- Advanced MS Office skills with a minimum typing speed of 60 wpm.
- Punctual, flexible, and responsive, ensuring tasks are completed with precision and efficiency.
Float Executive Assistant (Mat Cover) employer: Morgan Spencer Limited
Contact Detail:
Morgan Spencer Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Float Executive Assistant (Mat Cover)
✨Tip Number 1
Familiarise yourself with the legal sector and the specific challenges faced by law firms. Understanding the nuances of legal terminology and processes will help you stand out as a candidate who can hit the ground running.
✨Tip Number 2
Network with current or former Executive Assistants in the legal field. They can provide valuable insights into the role and may even refer you to opportunities within their firms, increasing your chances of landing the job.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar or schedule for a busy executive. This will showcase your ability to manage appointments and prioritise tasks effectively, which is crucial for this role.
✨Tip Number 4
Research the firm’s recent events, seminars, or conferences they’ve hosted. Being knowledgeable about their activities will not only impress during interviews but also show your genuine interest in the company and its operations.
We think you need these skills to ace Float Executive Assistant (Mat Cover)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in providing support to legal teams. Emphasise your ability to manage complex tasks, such as billing and compliance matters, which are crucial for this role.
Craft a Strong Cover Letter: In your cover letter, demonstrate your understanding of the Float Executive Assistant role. Mention specific examples of how you've successfully managed appointments and maintained client relationships in previous positions.
Showcase Communication Skills: Since excellent verbal and written communication skills are essential, ensure your application reflects your ability to convey information clearly. Use concise language and check for any grammatical errors.
Highlight MS Office Proficiency: Given the requirement for advanced MS Office skills, mention any relevant certifications or experiences that showcase your proficiency. Include your typing speed if it meets or exceeds the 60 wpm requirement.
How to prepare for a job interview at Morgan Spencer Limited
✨Showcase Your Professionalism
As a Float Executive Assistant, you'll be acting as an ambassador for partners. Make sure to demonstrate your professionalism in the interview by dressing appropriately and communicating clearly. This will help convey your ability to represent the firm effectively.
✨Highlight Your Adaptability
The role requires someone who can adapt to changing situations and anticipate team needs. Be prepared to share examples from your past experiences where you successfully managed unexpected challenges or changes in priorities.
✨Demonstrate Strong Communication Skills
Excellent verbal and written communication skills are crucial for this position. During the interview, practice articulating your thoughts clearly and concisely. You might also want to prepare to discuss how you've kept teams updated on important information in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of specific scenarios where you had to prioritise tasks or manage complex situations, and be ready to explain your thought process and outcomes.
