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- Tasks: Support engineering teams by managing documents, coordinating procurement, and assisting with technical tasks.
- Company: Join an award-winning M&E Building Services consultancy based in London.
- Benefits: Enjoy hybrid working, 25 days leave, and a collaborative, friendly environment with social events.
- Why this job: Be part of a supportive team that values your input and offers opportunities for growth.
- Qualifications: Previous experience in a technical role, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Employee-Owned Trust with additional benefits and an annual discretionary bonus.
The predicted salary is between 28800 - 43200 £ per year.
3D Personnel are looking for an experienced Technical Administrator to support our clients Engineering teams.
Our client is an award winning M&E Building Services, Design & Project Management Consultancy based in London.
Key Responsibilities:
- Produce and manage documents at both business and project levels, including flow charts, policies, procedures, commissioning documents, and business and project level organigrams.
- Maintain and, where appropriate, improve the standardised filing structure for all projects and design projects.
- Co-ordinate procurement activities, including raising purchase orders and obtaining quotes, tracking project progress and liaising with suppliers and contractors.
- Support pre-qualification processes by consolidating supporting documentation.
- Assist engineering and proposals teams in the development of estimating and proposals documents, including document registers and filing systems.
- Assist Engineers with technical tasks, such as data entry, design filing and registering, report generation and maintaining technical records.
- Arrange cost-effective travel and accommodation for site visits, client meetings, and supplier engagements.
- Schedule meetings, manage calendars and prepare and distribute documentation.
- Maintain Action Trackers.
- Take meeting minutes and distribute them as needed.
- Coordinate procurement activities, including tracking project progress and liaising with suppliers and contractors.
- Serve as a point of contact for internal and external stakeholders, ensuring effective communication and timely resolution of queries.
Key Skills & Experience:
- Previous experience in a similar role within a technical (ideally engineering) environment.
- Excellent verbal and written communication skills, with the ability to engage with a wide range of stakeholders.
- Effective time management skills, ensuring the timely completion of multiple tasks.
- High attention to detail, ensuring the presentation of user-friendly and high-quality documentation.
- Understanding of project coordination, including awareness of planning and milestones.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software.
- Experience in scheduling/resource planning is desirable.
- An interest in engineering would be advantageous.
- Ability to work independently and as part of a team, with a proactive approach to problem-solving and a commitment to continuous improvement.
Benefits:
- An Employee-Owned Trust which attracts additional benefits.
- Annual discretionary bonus.
- 5% matched pension contributions.
- 25 days annual leave in addition to the normal public/bank holidays plus the ability to take up to an additional 5 days unpaid leave per year.
- Hybrid Working.
- Collaborative, supportive, flexible and friendly environment.
- Regular social events, from sports day to a whole company getaway.
Technical Administrator employer: 3D Personnel LTD
Contact Detail:
3D Personnel LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Technical Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly Microsoft Office. Being proficient in these applications will not only help you in the role but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the engineering and project management sectors. Attend industry events or join relevant online forums to connect with potential colleagues or mentors who can provide insights into the company culture and expectations.
✨Tip Number 3
Prepare to discuss your previous experience in technical administration during interviews. Think of specific examples where you've successfully managed documents, coordinated projects, or improved filing systems, as these are key responsibilities for the role.
✨Tip Number 4
Show your enthusiasm for engineering and project management in your conversations. Research the latest trends in the industry and be ready to share your thoughts on how they could impact the role, demonstrating your proactive approach and genuine interest.
We think you need these skills to ace Technical Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in technical administration, particularly in engineering environments. Emphasise your skills in document management, procurement coordination, and communication.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Use examples from your past experience to demonstrate how you meet their requirements.
Showcase Your Skills: In your application, clearly outline your proficiency in Microsoft Office and any office management software. Mention your time management skills and attention to detail, as these are crucial for the role.
Follow Up: After submitting your application, consider sending a polite follow-up email to express your continued interest in the position. This can help keep you on their radar and show your enthusiasm for the role.
How to prepare for a job interview at 3D Personnel LTD
✨Showcase Your Document Management Skills
Be prepared to discuss your experience with producing and managing documents. Highlight specific examples where you've created flow charts, policies, or procedures, as this is crucial for the role.
✨Demonstrate Effective Communication
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare to give examples of how you've successfully communicated in previous roles, especially in a technical environment.
✨Highlight Your Attention to Detail
This position requires high-quality documentation. Bring samples of your work if possible, and be ready to explain how you ensure accuracy and clarity in your documents.
✨Prepare for Time Management Questions
Expect questions about how you prioritise tasks and manage multiple responsibilities. Think of specific instances where you've effectively juggled different projects or deadlines.
