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- Tasks: Support the Principal & CEO with scheduling, communications, and project management.
- Company: Join Wiltshire College, a key player in education and community development in Wiltshire.
- Benefits: Enjoy a competitive salary, 30 days leave, pension scheme, and discounts at various retailers.
- Why this job: Make a real impact in education while working in a dynamic, supportive environment.
- Qualifications: Level 4 qualification in administration and GCSEs in literacy and numeracy required.
- Other info: This role is available due to the retirement of a long-serving team member.
The predicted salary is between 36658 - 40800 £ per year.
Wiltshire College & University Centre have a great opportunity for a Senior Executive Assistant to join our team.
About Us: Wiltshire College & University Centre plays a vital role in Wiltshire's economy, inspiring people to develop the skills they need to achieve. Our four main campuses are learning hubs in their communities, and we aspire to be an outstanding, financially robust and commercially agile provider, achieving our clear social mission on behalf of learners and employers across Wiltshire and beyond.
The Role: Wiltshire College & University Centre is seeking a highly organised and dedicated Senior Executive Assistant to deliver outstanding support to our Principal & Chief Executive Officer. This key role is essential to the smooth running of the Executive office, providing high-level strategic support in a fast-paced, dynamic environment.
You will act as a trusted liaison between the Principal & Chief Executive Officer and a wide range of internal and external stakeholders, managing complex schedules, preparing briefing materials, coordinating communications, and ensuring the efficient flow of information. In addition to supporting the Principal & Chief Executive Officer directly, you will also work closely with the Director of Governance & Compliance and members of the Senior Leadership Team, contributing to effective decision-making and the achievement of strategic priorities across the college.
This is an exciting opportunity for a professional with excellent judgement, discretion, and the ability to remain calm under pressure. Your commitment to excellence and attention to detail will play a significant role in supporting the continued success and development of Wiltshire College & University Centre.
Key Responsibilities:
- Work closely with the Principal & CEO to manage a busy diary, coordinate meetings, handle correspondence, and serve as the primary point of contact to effectively manage time and priorities.
- Support the Director of Governance & Compliance to coordinate meetings, assist with training and events, and step in during absences to ensure consistent, high-quality service delivery.
- Represent the Principal & CEO and Senior Leadership Team professionally providing a welcoming presence to staff, stakeholders, and visitors, ensuring excellent customer service.
- Draft, review, and proofread key documents to ensure all communications are clear, well-presented, and reach the intended audience.
- Handle sensitive and confidential information with discretion and ensure timely follow-up.
- Manage agendas, draft minutes, and ensure all logistics are in place for events chaired or hosted by the Principal & CEO.
- Manage records, track progress on key projects, arrange travel and logistics, oversee budgets for the Senior Leadership Team and continuously seek ways to improve systems and processes.
We are seeking an individual with exceptional administrative skills who thrives in a dynamic, fast-paced environment. The ideal candidate will:
- Have a proven track record of providing executive-level administrative support.
- Be an excellent communicator, both in writing and verbally, with meticulous attention to detail.
- Demonstrate the ability to manage multiple tasks, prioritise effectively, and meet deadlines.
- Be highly professional and trustworthy, handling sensitive matters with discretion and confidentiality.
- Be flexible, adaptable, and capable of working across different college sites to meet the needs of the Principal & CEO.
Essential Qualifications:
- To hold a Level 4 qualification or equivalent in a relevant administrative discipline.
- To hold a Literacy and numeracy Level 2 qualification (GCSE A-C or equivalent).
At Wiltshire College & University Centre, we are committed to providing a positive and supportive environment where staff can thrive. As the Senior Executive Assistant, you will have the opportunity to work closely with our college leadership team, helping to shape the college's strategic direction and support the achievement of our goals.
If you are looking for a rewarding opportunity to make a significant impact in an educational institution, we encourage you to apply.
Benefits:
- Competitive salary
- 30 days annual leave for Professional Service Staff plus bank holidays and additional closure days over the Christmas period
- Automatic enrolment into the Local Government Pension Scheme
- Access to our Employee Assistance Programme (EAP)
- Discounts with a wide variety of retailers
- Free onsite car parking
Application Process: Wiltshire College & University Centre follows Safer Recruitment Guidance outlined by the Department for Education in Keeping Children Safe in Education. This involves conducting enhanced DBS checks, including checks against the children's barred list, and other employment verifications, including an online presence review for shortlisted candidates.
We embrace diversity, recognising the valuable perspectives, ideas, knowledge, and cultures individuals from different backgrounds bring. Committed to safeguarding, we expect all staff and volunteers to share this commitment.
As a Disability Confident Employer, we pledge to interview all disabled applicants who meet the essential criteria for a job vacancy and assess them based on their abilities.
PLEASE NOTE: Your Application Form will be shortlisted against how your skills, qualifications and experience match the Essential and Desirable points on the Person Specification for this role, located as a downloadable document at the bottom of this page.
To submit your application for this exciting opportunity, please click Apply now.
Senior Executive Assistant in Trowbridge, Wiltshire employer: Wiltshire College
Contact Detail:
Wiltshire College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant in Trowbridge, Wiltshire
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Senior Executive Assistant role. Understanding the specific tasks, such as managing complex schedules and coordinating communications, will help you demonstrate your relevant experience during the interview.
✨Tip Number 2
Research Wiltshire College & University Centre's mission and values. Being able to articulate how your personal values align with theirs can set you apart and show that you're genuinely interested in contributing to their goals.
✨Tip Number 3
Prepare examples of how you've handled sensitive information or high-pressure situations in previous roles. This will showcase your discretion and ability to remain calm under pressure, which are crucial for this position.
✨Tip Number 4
Network with current or former employees of Wiltshire College & University Centre if possible. They can provide insights into the company culture and expectations, which can be invaluable during your interview preparation.
We think you need these skills to ace Senior Executive Assistant in Trowbridge, Wiltshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your executive-level administrative support experience. Focus on relevant skills such as diary management, communication, and handling sensitive information, which are crucial for the Senior Executive Assistant role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the college's mission. Mention specific examples from your past experiences that demonstrate your ability to manage complex schedules and support senior leadership effectively.
Highlight Relevant Qualifications: Clearly state your Level 4 qualification or equivalent in a relevant administrative discipline, along with your Literacy and Numeracy Level 2 qualifications. This will help you meet the essential criteria outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your application materials to ensure there are no spelling or grammatical errors. Clear and well-presented documents reflect your attention to detail, which is vital for this position.
How to prepare for a job interview at Wiltshire College
✨Research the College
Before your interview, take some time to learn about Wiltshire College & University Centre. Understand their mission, values, and recent developments. This will help you tailor your responses and show genuine interest in the role.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle complex situations, such as managing conflicting priorities or dealing with sensitive information. Prepare specific examples from your past experience that demonstrate your problem-solving skills and discretion.
✨Showcase Your Communication Skills
As a Senior Executive Assistant, excellent communication is key. Be ready to discuss how you’ve effectively communicated with various stakeholders in previous roles. Practise articulating your thoughts clearly and confidently during the interview.
✨Demonstrate Your Organisational Skills
Highlight your ability to manage multiple tasks and maintain organisation in a fast-paced environment. Bring examples of how you've successfully managed schedules, coordinated meetings, or improved processes in your previous positions.
