Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Supervise the purchase ledger team and ensure accurate processing of supplier invoices.
- Company: Sapphire Utility Solutions is a leading partner in utility services across the UK since 2013.
- Benefits: Enjoy 25 days holiday, free onsite parking, and a supportive work environment.
- Why this job: Join a culture that values growth, integrity, and inclusivity while making a real impact.
- Qualifications: Experience in accounts payable and team management is essential.
- Other info: This role is based in Preston, Lancashire, with a 37.5-hour work week.
The predicted salary is between 36000 - 60000 £ per year.
Established in 2013, Sapphire Utility Solutions has quickly become the partner of choice for many clients across the UK in our chosen markets. We provide award-winning services to the clean water, wastewater, gas, digital networks, and highways sector and are passionate about working alongside our clients and partners to maintain the utility services essential to modern life.
About the Role:
The Purchase Ledger Supervisor will be responsible for supervising the purchase ledger team, ensuring accurate and efficient processing of all supplier invoices, managing supplier relationships, and overseeing month-end and year-end procedures related to accounts payable. The role also involves resolving any discrepancies, improving processes, and ensuring compliance with company policies.
Location: Preston, Lancashire
Hours: 37.5 hours per week, Monday to Friday
Responsibilities:
- Team Supervision: Manage and supervise the purchase ledger team, including overseeing daily operations, performance monitoring, and ensuring tasks are completed accurately and on time. Provide training and development opportunities for team members. Ensure the team follows company policies and procedures while maintaining high standards of accuracy and efficiency.
- Invoice Processing: Oversee the accurate and timely processing of supplier invoices, ensuring they are matched against purchase orders and delivery notes. Authorize payments, ensuring all transactions are appropriately approved. Ensure that all invoices are logged into the accounts payable system and filed for future reference.
- Supplier Management: Build and maintain relationships with suppliers, ensuring any issues or disputes are resolved promptly. Ensure that suppliers are paid according to agreed terms and conditions. Investigate and resolve any discrepancies with supplier statements or invoice queries.
- Month-End & Year-End: Assist in month-end closing activities related to the purchase ledger. Ensure all relevant accruals, prepayments, and other adjustments are accurately recorded. Provide support for year-end audits by preparing necessary reports and documentation.
- Reporting & Analysis: Prepare reports for senior management, highlighting any issues or trends in the purchase ledger. Provide analysis of supplier accounts, payment performance, and cash flow projections. Assist with the preparation of aged creditor reports and ensure that overdue payments are minimized.
- Process Improvement: Identify and implement process improvements to increase efficiency and reduce errors within the purchase ledger function. Ensure that internal controls are adhered to and recommend improvements when necessary.
- Compliance & Best Practice: Ensure that all transactions comply with relevant accounting standards, tax regulations, and company policies. Maintain accurate records to support regulatory and tax reporting requirements.
What you will get in return: In joining Sapphire Utility Solutions as part of the Lanes Group - the UK’s largest independent provider, we are committed to fostering a workplace culture that prioritises the well-being, growth, and safety of our employees. Through continuous training, professional development opportunities, and a supportive environment that values every individual's unique contribution, we empower our team to uphold the highest standards of integrity, collaboration, and inclusivity.
- 25 days holiday plus bank holidays
- Auto enrolment pension scheme
- Free onsite parking
- Friendly working environment
- Great Modern Office with modern kitchen areas
The Lanes Group plc comprises a range of established service providers subsidiaries, which complement the specialist service of Lanes, by both work type and geography. Increasing our overall capability, assets and offering to our customers.
We are an equal opportunities employer and welcome applications from under-represented members of the community. Strictly no agencies please.
Purchase Ledger Supervisor employer: Sapphire Utility Solutions Ltd
Contact Detail:
Sapphire Utility Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Supervisor
✨Tip Number 1
Familiarise yourself with the specific accounting software and systems used in purchase ledger management. Knowing how to navigate these tools can give you a significant edge during the interview process.
✨Tip Number 2
Brush up on your knowledge of supplier relationship management. Be prepared to discuss strategies you've used in the past to resolve disputes or improve supplier interactions, as this is a key part of the role.
✨Tip Number 3
Showcase your leadership skills by preparing examples of how you've successfully managed a team in previous roles. Highlight any training or development initiatives you've implemented to enhance team performance.
✨Tip Number 4
Research common challenges faced in purchase ledger functions and think about how you would address them. Being able to discuss potential process improvements will demonstrate your proactive approach to the role.
We think you need these skills to ace Purchase Ledger Supervisor
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Purchase Ledger Supervisor position. Tailor your application to highlight relevant experience and skills that match these criteria.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your experience in accounts payable, team supervision, and process improvement. Use bullet points for clarity and focus on achievements that demonstrate your ability to manage supplier relationships and oversee financial processes.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight specific examples from your past work that showcase your skills in invoice processing, team management, and compliance with accounting standards. Make it personal and engaging.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a role involving financial accuracy.
How to prepare for a job interview at Sapphire Utility Solutions Ltd
✨Know Your Numbers
As a Purchase Ledger Supervisor, you'll be dealing with invoices and financial data daily. Brush up on your accounting principles and be ready to discuss how you ensure accuracy in processing supplier invoices and managing discrepancies.
✨Showcase Leadership Skills
This role involves supervising a team, so be prepared to share examples of your leadership experience. Discuss how you've trained team members, managed performance, and maintained high standards in previous roles.
✨Understand Supplier Relationships
Building and maintaining relationships with suppliers is key. Think of instances where you've successfully resolved disputes or improved supplier relations, and be ready to explain your approach during the interview.
✨Highlight Process Improvement Initiatives
The job requires identifying and implementing process improvements. Prepare to discuss any past experiences where you've streamlined processes or enhanced efficiency in accounts payable functions.
