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For Companies At a Glance
- Tasks: Assist in product setup and management for a leading high-street retailer.
- Company: Join a multinational retailer known for its trendy offerings and dynamic work environment.
- Benefits: Enjoy hybrid working, competitive pay, and the chance to learn from industry experts.
- Why this job: Be part of a vibrant team, contribute to exciting product launches, and enhance your skills.
- Qualifications: Strong Excel skills and attention to detail are essential; retail experience is a plus.
- Other info: This is a 12-month contract role based in Paddington, London.
The location of the role is Paddington, London (hybrid working). The duration of the contract is 12 months. The pay rate on offer is £15 per hour. The client is a multinational high-street retailer.
Key accountabilities and measures
- Product Set Up / Product Creation – Manage the product set up process across multiple brands to ensure that new products are ready to go live on time for launch. This will include taking responsibility for product data and overseeing the process for two websites.
- Critical Path Management – Ensure the critical path is up to date at each stage of product creation process from system creation to products going live onsite, ensuring data accuracy at all stages.
- Product Go Live - Ownership of newness tracking including investigating and resolving issues with product go-live, working across teams to identify and solve any blockers.
- Query Resolution – Work closely with partner teams (finance, operations, marketing, eCommerce) to resolve any buying related queries in a timely manner (e.g.: price discrepancies, product data issues).
- Range Plan Management – Ensure the range plan acts as a single source of truth reflecting the product range accurately and efficiently to meet buy deadlines.
- Marketing / Samples – Request and organise samples for marketing and e-commerce photoshoots.
Key skills
- Microsoft Office Suite – Strong proficiency in Excel (Vlookups, pivot tables, etc.).
- Time & Expectation Management – Ability to work with line manager to prioritise workload effectively to meet deadlines.
- Attention to Detail – Strong attention to detail ensuring all product information and inventory management information is accurate.
- Multitasking – Ability to handle various administrative tasks at once without compromising on quality.
- Product Knowledge – Knowledge and understanding of product categories and trends in the Sportswear market would be beneficial.
- Retail Management Software – Experience with SAP / Netsuite or similar for order processing and stock management would be beneficial.
- Product File Management – Experience in updating and maintaining product data (pricing, descriptions, prices) in databases would be beneficial.
- Process Coordination – Ability to manage work and stakeholders across different departments (e.g.: Buying & Merchandising, Marketing, Operations, eCommerce, Finance).
Buying Admin Assistant employer: Undisclosed
Contact Detail:
Undisclosed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buying Admin Assistant
✨Tip Number 1
Familiarise yourself with the retail industry, especially in the sportswear market. Understanding current trends and product categories will help you stand out during discussions and demonstrate your passion for the role.
✨Tip Number 2
Brush up on your Excel skills, particularly Vlookups and pivot tables. Being able to showcase your proficiency in these areas during the interview can significantly boost your chances of landing the job.
✨Tip Number 3
Network with professionals in the buying and merchandising field. Attend industry events or join relevant online groups to connect with others who can provide insights or even refer you to opportunities.
✨Tip Number 4
Prepare to discuss your experience with process coordination and managing multiple stakeholders. Be ready to share specific examples of how you've successfully navigated similar challenges in past roles.
We think you need these skills to ace Buying Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Buying Admin Assistant role. Emphasise your proficiency in Microsoft Office, particularly Excel, and any experience you have with retail management software like SAP or Netsuite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the product creation process and your ability to manage multiple tasks effectively. Mention specific examples from your past experiences that demonstrate your attention to detail and problem-solving skills.
Highlight Relevant Skills: In your application, clearly outline your skills in time management, multitasking, and query resolution. These are crucial for the role, so provide examples of how you've successfully managed similar responsibilities in previous positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Buying Admin Assistant position.
How to prepare for a job interview at Undisclosed
✨Showcase Your Excel Skills
Since strong proficiency in Excel is crucial for this role, be prepared to discuss your experience with Vlookups and pivot tables. You might even want to mention specific examples of how you've used these skills in previous roles.
✨Demonstrate Attention to Detail
This position requires a keen eye for detail, so think of instances where your attention to detail made a difference. Be ready to explain how you ensure accuracy in product information and inventory management.
✨Understand the Product Landscape
Having knowledge of product categories and trends in the Sportswear market will set you apart. Do some research on current trends and be prepared to discuss how they relate to the company's offerings.
✨Highlight Your Multitasking Abilities
The ability to handle various administrative tasks simultaneously is key. Prepare examples of how you've successfully managed multiple priorities in past roles without compromising quality.
