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Executive Assistant to UHNW Creative Founder & CEO – Business & Private Family Office
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Location: West London ( In office )
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Salary: Competitive, dependent on experience
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Start Date: ASAP
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A unique opportunity for an exceptional Executive Assistant to support a dynamic and highly successful Creative Founder & CEO across both business and private family office affairs. This is a pivotal role, acting as the right hand to a high profile creative visionary entrepreneur
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The role requires a highly organised, discreet, and proactive individual with excellent judgment, emotional intelligence, and a natural ability to pre-empt needs. The ideal candidate will thrive in a fast-paced, ever-evolving environment and be adept at managing both the professional and personal aspects of the principal’s life with seamless efficiency.
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Key Responsibilities
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Business Support
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• Extensive diary management across multiple time zones — prioritising, gatekeeping, and ensuring seamless scheduling
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• Inbox management — drafting correspondence, flagging priorities, and actioning tasks
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• Coordination of board meetings, client meetings, and creative project timelines
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• Preparing documents, presentations, and research briefs ahead of meetings
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• Liaising with high-profile business partners, collaborators, and stakeholders
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• Project management across business and philanthropic ventures
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• Handling confidential information with absolute discretion
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• Travel coordination — both business and personal — including itineraries, visas, and logistics
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• Managing expenses, invoices, and basic financial administration
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Private & Family Office Support
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• Personal diary management — coordinating family schedules, holidays, and appointments
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• Household management including liaising with staff, contractors, and suppliers
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• Event planning — from intimate dinners to larger private gatherings
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• Booking personal appointments, restaurants, and social engagements
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• Gift buying and research
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• Overseeing personal projects and lifestyle management
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• Running errands and ad hoc personal tasks
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Who You Are
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• Proven experience supporting a high-profile individual, entrepreneur, or UHNW family
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• Exceptional organisational skills with meticulous attention to detail
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Calm under pressure with a solutions-focused, “nothing is too much” attitude
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• Emotionally intelligent and discreet — a true gatekeeper and confidante
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• Excellent written and verbal communication skills
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• Highly adaptable with the ability to pivot quickly in a fast-paced environment
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• Culturally aware, with experience working in creative industries (fashion, art, design, or hospitality a plus)
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• Tech-savvy with strong proficiency in Microsoft Office, Google Suite, and project management tools
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• Flexible and willing to work outside of standard hours when needed
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• Unflappable, with a sense of humour and natural warmth
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What You’ll Get
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• The chance to work closely with an inspiring, creative entrepreneur at the top of their game
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• A varied and dynamic role with exposure to exciting business and creative projects
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• Competitive salary and discretionary bonus
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• Private healthcare
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• 25 days holiday + bank holidays
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• The opportunity to travel
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• A supportive and collaborative working environment
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Contact Detail:
PA Gold Recruiting Team
