Reslient EA Required for Fast Paced Investment Firm, Competitive Salary and Benefits

This is an exciting role for a resilient, smart and ambitious EA, with experience of a demanding, boutique investment firm, on the way up the career ladder. We are looking for a passionate and exceptionally organised individual who thrives in fast paced environments where they are juggling various workloads. The Principal/Founder of this family office has a deep interest in investments to do with climate change.  It is a driven and passionate atmosphere and the team are small but high impact and all very switched on, proactive, lovely and work at a very fast pace. The COO has extensive experience in this world and is very impressive at what she does. Whilst she has had part time EA support so far, she really needs a dedicated full time EA moving forward as her diary and inbox are really demanding and she needs someone who can help filter, prioritise and flag emails, and stay on top of her diary to ensure everything is as succinct as it can be each day, even though it is subject to last minute changes. She is time poor and so needs someone who has bundles of initiative, is a self-starter and can work independently. Whilst an inspiring boss, she has very high standards, so this role needs someone calm, confident, resilient and able to work well under pressure. The Principal is a really down to earth, exceptionally busy and inspiring individual who travels extensively and requires someone one step ahead.  Duties will include but not be limited to:

Executive Assistant Responsibilities:

• Complex diary management, including planning and scheduling meetings, managing time to best effect
• Organising international travel itineraries; flights, transfers, accommodation etc
• Inbox management for the COO prioritising relevant emails and responding where appropriate in a timely manner
• Acting as gatekeeper / point of contact for the COO & Principal and being their eyes and ears
• Preparing internal and external reports and documentation as needed
• Building and nurturing relationships with key clients, contacts, PE/VC firms etc
• Assisting with occasional events when needed (including organising logistics, venue, catering, invitations and attending events to help oversee them)
• Sorting and managing all expenses/invoices
• Providing travel support to other team members Light diary 
• Assisting with business operations and implementing administrative systems and processes
• Assisting with legal administration

Private PA tasks:

• Booking personal appointments
• Sourcing gifts for friends and family
• Booking personal travel
• Assisting with management of private property
• Handling household bills, car MOTs and services, property insurance renewals etc
• Being on top of important annual calendar dates (e.g. birthdays, anniversaries etc)
• Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc)
• Ad hoc errands

Whilst not 24/7, this role will require work out of hours and needs someone who will embrace that fast paced, exciting mission led culture and the need for flexibility that goes with it. There is huge scope to learn and grow with this opportunity for the right person and high performance is rewarded but you need to be calm, confident and thick skinned. The right candidate will have at least 4 years PA/EA experience and will have worked in a start up or investment firm. Experience in finance is a bonus, and candidates must be degree educated. Most importantly a hard-working attitude and pragmatic outlook are paramount. This role is based in their West End offices 4 day per week and 1 day working from home. 

Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.