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- Tasks: Manage exhibitor relations and ensure a smooth experience at art fairs.
- Company: Frieze is a leading platform for modern and contemporary art, part of the Endeavor network.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and creativity.
- Why this job: Join a vibrant team in the art world, making impactful connections and experiences.
- Qualifications: 2+ years in Arts/Events, strong communication, and organisational skills required.
- Other info: This is a 12-month maternity cover position based in London.
The predicted salary is between 36000 - 60000 £ per year.
Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London.
What You'll Do:
- Be the primary contact for galleries for all aspects relating to their participation in the fair:
- Manage applications launch, process and analysis
- Organise and attend selection committee meeting
- Release application results and coordinate subsequent meeting
- Support with fair floor plan process and release fair layout to exhibitors
- Coordinate and launch Exhibitor Manual
- Manage stand plan processing: advise exhibitors on all stand related queries, working closely with Production team and stand builders
- Coordinate print and online material for exhibitors in the lead up to and during the fair
- Prepare for exhibitor onsite experience and maintain high quality customer service
- Manage onsite Exhibitor Desk and temporary staff team
- Coordinate post-fair communication and contribute to post-fair debriefs
- Manage and develop digital platforms including Sugar CRM and the Frieze Portal with Digital and Data teams
- Supply information to the Content and Press teams to be included in fair promotional material
- Proof-read exhibitor sections of the fair promotional material
- Coordinate all gallery invoicing with Finance department
- Support Directors and curators with gallery cultivation, research, travels and expenses
- Coordinate production of all curated sections
- Communicate general exhibitor needs and relay specific exhibitor data to Production department and contractors
- Work alongside Production team to ensure that the contractors’ work is up to the requirements of the exhibitors and fair organisers
- Mediate between exhibitors and contractors before and at the fair
- Escalate disputes between contractors and exhibitors before/at the fair
- Maintain fair budget and timeline
- Coordinate internal teams to deliver exhibitor relations
- Maintain department procedures
- Manage Exhibitor Relations Assistant
- Contribute to department processes improvements
- Visit galleries and other art fairs for research
- Maintain accurate information on other art fairs
- Undertake research for new projects as requested
You Have These:
- At least 2 years’ experience in the Arts/Events industry
- Strong communication skills
- Ability to work under pressure and work collaboratively as part of a team
- Extremely organised with excellent time management skills
- Ability to mediate between multiple stakeholders in a diplomatic manner
- Strong leadership skills
- Solution oriented
- Experience managing budgets
- Experience managing databases and CMS platforms
Working Conditions:
- 12 month Maternity Cover, London Surrey Street
- Mon-Fri, 10am-6pm
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
Exhibitor Relations Manager employer: Frieze
Contact Detail:
Frieze Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Exhibitor Relations Manager
✨Tip Number 1
Familiarise yourself with the art fair landscape, especially Frieze's unique offerings. Understanding the specific needs of galleries and how they interact with fairs will give you an edge in discussions and interviews.
✨Tip Number 2
Network within the arts and events industry. Attend art fairs, exhibitions, and related events to meet potential colleagues and exhibitors. Building relationships can lead to valuable insights and recommendations.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock project plan for managing exhibitor relations at a fair. This will showcase your ability to handle multiple tasks and stakeholders effectively.
✨Tip Number 4
Highlight your experience with CRM and database management during conversations. Being able to discuss how you've successfully used these tools in past roles will show your readiness for the technical aspects of the job.
We think you need these skills to ace Exhibitor Relations Manager
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Exhibitor Relations Manager position. Understand the key responsibilities and required skills, and think about how your experience aligns with these.
Tailor Your CV: Customise your CV to highlight relevant experience in the arts or events industry. Emphasise your communication skills, organisational abilities, and any experience you have with managing budgets or databases.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the arts and your understanding of the role. Mention specific experiences that demonstrate your ability to manage relationships with galleries and coordinate events effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Frieze
✨Know Your Art Scene
Familiarise yourself with the contemporary art landscape and Frieze's role within it. Be prepared to discuss recent exhibitions, trends, and how they relate to the galleries you will be working with.
✨Demonstrate Strong Communication Skills
As an Exhibitor Relations Manager, you'll need to showcase your ability to communicate effectively. Prepare examples of how you've successfully mediated between stakeholders or resolved conflicts in previous roles.
✨Showcase Your Organisational Skills
Highlight your experience in managing multiple projects simultaneously. Discuss specific tools or methods you use to stay organised, especially when coordinating events or managing budgets.
✨Prepare for Team Collaboration
Emphasise your ability to work collaboratively. Be ready to share experiences where you contributed to a team’s success, particularly in high-pressure situations, as this role requires close cooperation with various departments.
