TA & HR Assistant

As our Talent Acquisition and HR Assistant, you will play a key role in supporting our talent acquisition efforts by sourcing, attracting, and helping to hire top talent for various positions across Luminous. You will be a trustworthy individual who deals with confidential information with the strictest of confidence. You will work closely with the HR Manager and other Senior members of the Leadership team to understand recruitment needs and help build a strong pipeline of qualified candidates. This is an excellent opportunity for someone who is passionate about recruitment and looking to grow their career in talent acquisition and learn and develop new skills in HR. You will have a passion for fostering a productive and positive work environment and will provide administrative support for the HR Manager across various HR functions, including employee records management and HR compliance. This role is essential in ensuring the smooth and efficient operation of the HR department. We are flexible about this being a full or part time role.

Key Responsibilities

• Source candidates through various channels, including LinkedIn, online job boards, social media and internally.
• Build a pipeline of candidates on LinkedIn recruiter for all roles across our teams.
• Review resumes and applications and schedule interviews with candidates and team members.
• Create, maintain and update an applicant tracking system (ATS) with candidate information and recruitment activity.
• Create a database of our competitors.
• Assist in the development and implementation of recruitment strategies to attract diverse and qualified candidates.
• Support the Head of People with onboarding processes for new hires.
• Collaborate with members of the Senior Leadership team (hiring managers) to understand their teams needs and provide regular updates on the recruitment process.
• Assist in preparing job descriptions and interview questions that reflect the requirements for each position.
• Provide a positive candidate experience by ensuring timely communication in our warm Luminous tone.
• Provide constructive and sensitive feedback to unsuccessful candidates.
• Conduct initial screening calls with potential candidates, ensuring they receive a great first impression of what it’s like to work for Luminous.

Human Resources Support

• Assist with day-to-day operations of the HR function and provide ongoing support for the Head of People.
• Run HR Induction sessions for new starters.
• Maintain employee records on our HRIS.
• Coordinate HR projects (meetings, training, surveys, etc).
• Assist in payroll preparation by uploading payslips on our HRIS.
• Assist in the preparation of HR reports by collecting relevant data.
• Act as a culture ambassador for Luminous.

What are we looking for?

• Previous experience of working with LinkedIn Recruiter desired but not essential.
• Excellent communication and interpersonal skills.
• Strong organisational skills and excellent attention to detail.
• Ability to work autonomously and handle multiple tasks simultaneously.
• Proactive and self-motivated with a desire to learn and grow in your role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Previous experience of working in a Junior Talent Acquisition or administrative assistant role desired but not essential.
• Bachelor’s degree desired but not essential.

At Luminous, what we do matters. It has meaning and makes a difference. We balance expertise with ambition to try new things and make every opportunity count. Our culture is a conscious choice. We are inspired by our purpose to illuminate possibility, and guided by our values to lead with insight, create positive impact, build teams, remove barriers and be kind. We hire bright people with positive attitudes and nurture their abilities. We are proud of our individual strengths, collective expertise and what we achieve together. We embrace and celebrate diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We truly believe the more inclusive we are, the better we are.