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- Tasks: Support project management tasks and improve processes in a dynamic team environment.
- Company: Join CHAMP Cargosystems, a leader in air cargo IT solutions with a global presence.
- Benefits: Enjoy a full-time role with opportunities for remote work and professional growth.
- Why this job: Be part of a collaborative culture that values innovation and continuous improvement.
- Qualifications: Degree in IT or Business Management; 3 years in a PMO role preferred.
- Other info: Fluency in English is essential; additional languages are a plus.
The predicted salary is between 36000 - 60000 £ per year.
CHAMP Cargosystems provides the most comprehensive range of integrated IT solutions and distribution services for the air cargo transport chain. The portfolio spans core management systems, messaging services, and eCargo solutions. These include applications to meet customs and security requirements, quality optimization as well as e-freight and mobility needs. The products and services are well known under the Cargospot and Traxon brands. The company serves over 200 airlines and GSAs, and links these with some 3,000 forwarders and GHAs worldwide. CHAMP’s solutions help its customers, and their clients adapt to critical and continuous changes in air transport logistics to meet global trade demands.
We are currently looking for a Project Management Officer located in our London Office. Reporting to the Project Management Officer, you will be supporting Implementation Projects for CHAMP’s Core services via a SaaS model along with any strategic Internal Product Development projects. Working within the PMO, your duties will revolve around supporting the various Global Project Delivery teams (Project Managers, Quality Assurance, Implementation Consultants, Service Management & Contract Change Mgmt). Including but not limited to:
- Maintaining the PMO Internal SharePoint presence
- Team Resourcing
- Configuration of Project Management tools
- Project Auditing
- Management of the PMO’s Continuous Improvement process
- Liaison with Finance representative for Project Invoicing and Payments
- Ad hoc requests for information from other CHAMP teams and Senior Management
Position Type: Full-time, permanent
Location: London, United Kingdom
Responsibilities:
- Maintenance of the PMO SharePoint presence
- Manage access
- Maintain the Project templates, processes and procedures and other relevant material.
- Contribute to improving the PMO SharePoint site and repository
- Weekly review of the PMO Sales Pipeline Dashboards in D365 and update Team Resource forecasting in Saviom.
- Track and update Saviom with the Team absences (Public Holiday’s and Private Leave Only).
- Attend regular Project Checkpoint calls to track any changes in Resourcing for active Projects
- Facilitate the weekly team resource meeting.
- Set up, Customer Implementation and Upgrade project content and views in D365
- Maintain the data accuracy in D365 for Project Implementation including Project status, RAG Status, Milestones
- Set up and maintain timesheet codes in the PO Timesheet system as required.
- Provide monthly Timesheet reports for the Teams
- Provide Project Resource allocation reports for PM’s
- Maintain / update corporate tools relevant to role. For example, but not limited to, Wiki, CRM, Time Reporting and Jira
- Facilitate regular alignment calls with the Finance department to maintain Project Invoicing and Payment details in CRM.
- Support CHAMP team requests for Information on Project delivery activity.
- Own and execute PMO Processes such as Sales Handover, Project Change, Conduct regular Project Audits, Project Closure, Project Process Audits.
- Define Audit scope and reporting.
- Perform Regular Audits
- Track Audit Actions
- Support the teams Continuous Improvement (CI process).
- Collate potential CI’s from various sources
- Facilitate weekly CI reviews
- Maintain CI data in D365
- Assignment to Strategic Internal Projects to support the Projects defined PMO role.
- Ad hoc reporting for the VP Global Service Mgmt and Global Project Delivery.
Skills and Abilities:
- Self-Motivated and is comfortable working unsupervised.
- Flexible, dynamic, and creative
- A hands-on problem solver with excellent communication skills.
- Well established organization, multitasking and prioritization skills.
- Fluency in English (spoken and written) is mandatory, French, German and other languages will be an asset.
- Ability to develop strong working relationships across the wider CHAMP Organization.
- Clearly client-oriented with a strong focus on quality and efficiency
- Experienced in web-conferencing systems and Working-from-home solutions
Education and Experience:
- Degree in Information Technology, Business Management, Business Engineering, IT Engineering or similar
- 3 years in a similar PMO role with a demonstrable track for delivering Improvements in Processes.
- 1 years’ experience of Project delivery within a SaaS Solution provider.
- Strong skills with most MS Products specifically MS Project, MS Excel, MS SharePoint, MS Visio
- Working knowledge of Saviom, MS D365 (Creating personal views, dashboards and managing forms)
- Knowledge of Software Development methodologies will be an asset
The selected candidate may be subject to the provision of an up-to-date (not older than 3 months) criminal record certificate.
CHAMP Cargosystems is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, ethnic background, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
Please note that any personal data that you submit along with your application will be processed by CHAMP and may be processed by any of its global entities as necessary. These data will be treated in strict compliance with the applicable data protection legislation.
Project Management Officer employer: CHAMP Cargosystems
Contact Detail:
CHAMP Cargosystems Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Management Officer
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, such as MS Project, MS Excel, and D365. Being able to demonstrate your proficiency in these tools during interviews can set you apart from other candidates.
✨Tip Number 2
Highlight any experience you have with SaaS solutions, as this is a key requirement for the role. Be prepared to discuss specific projects where you've successfully delivered improvements in processes within a SaaS environment.
✨Tip Number 3
Showcase your ability to work collaboratively across teams. Since the role involves liaising with various departments, providing examples of how you've built strong working relationships in previous roles will be beneficial.
✨Tip Number 4
Prepare to discuss your problem-solving skills and how you've approached challenges in past projects. The job requires a hands-on approach, so having concrete examples ready will demonstrate your capability to handle the responsibilities effectively.
We think you need these skills to ace Project Management Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project management, especially within a PMO role. Emphasise your familiarity with SaaS solutions and any specific tools mentioned in the job description, such as MS Project or D365.
Craft a Compelling Cover Letter: Write a cover letter that directly addresses how your skills and experiences align with the responsibilities of the Project Management Officer role. Mention your problem-solving abilities and your experience in improving processes, as these are key aspects of the position.
Showcase Relevant Skills: In your application, clearly outline your organisational, multitasking, and communication skills. Provide examples of how you've successfully managed resources or facilitated meetings in previous roles to demonstrate your capability.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a Project Management Officer.
How to prepare for a job interview at CHAMP Cargosystems
✨Know Your PMO Processes
Familiarise yourself with the specific PMO processes that CHAMP Cargosystems employs. Be prepared to discuss how you have contributed to similar processes in your previous roles, especially regarding project audits and continuous improvement.
✨Demonstrate Your Technical Skills
Since the role requires strong skills in MS Project, Excel, SharePoint, and D365, be ready to showcase your proficiency in these tools. You might even want to prepare examples of how you've used them to improve project outcomes in the past.
✨Showcase Your Communication Skills
As a Project Management Officer, effective communication is key. Prepare to discuss how you've successfully liaised with different teams and stakeholders in previous projects, highlighting your ability to build strong working relationships.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. Think of examples where you've had to manage unexpected changes in project resources or timelines, and how you handled those situations.
