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- Tasks: Join us as an Office Assistant and keep our London office running smoothly!
- Company: Be part of a dynamic team that values organization and support.
- Benefits: Enjoy a competitive salary, professional development, and a comprehensive benefits package.
- Why this job: Gain valuable experience while supporting executives and enhancing your administrative skills.
- Qualifications: Looking for organized individuals with strong communication skills and Microsoft Office proficiency.
- Other info: Full-time role with 4 days in the office; apply by December 6th, 2024!
The predicted salary is between 24000 - 36000 £ per year.
Job Purpose:
We are seeking a highly organised and proactive Office Assistant to join our team in London. The successful candidate will provide comprehensive administrative support to ensure the smooth operation of the office. Additionally, the Office Assistant will provide holiday cover for the Executive Assistants (EAs), ensuring continuity of support during their absence.
Key Responsibilities:
General Office Duties:
- Greet and assist visitors to the office.
- Manage office supplies and inventory.
- Handle incoming and outgoing mail and deliveries.
- Maintain a clean and organised office environment.
- Assist with scheduling and coordinating meetings and appointments.
- Assist with organising video conference meetings and any catering requirements.
- Support Operations Manager with office facilities and maintenance.
Administrative Support:
- Prepare and edit documents, reports, and presentations.
- Assist with data entry and maintaining records.
- Handle phone calls and correspondence (emails, letters, packages, etc.).
- Support the team with various administrative tasks as needed.
Holiday Cover for Executive Assistants:
- Provide comprehensive support to executives during the absence of EAs.
- Manage executive calendars, including scheduling meetings and appointments.
- Coordinate travel arrangements.
- Handle confidential and sensitive information with discretion.
Qualifications and Skills
- Proven experience as an office assistant, administrative assistant, or in another relevant administrative role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multi task and prioritise tasks effectively.
- Attention to detail and problem-solving skills.
- Professional and friendly demeanour.
- Ability to work independently and as part of a team.
- Experience in providing support to senior executives is a plus.
Work Pattern
- Full-time
- 4 days in the office in London
Benefits
- Competitive salary.
- Opportunity to work in a dynamic and supportive environment.
- Professional development opportunities.
- Comprehensive benefits package.
Closing date for applications is Friday 6th December 2024.
Office Assistant employer: Boyden
Contact Detail:
Boyden Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarize yourself with the key responsibilities listed in the job description. Make sure you can discuss how your previous experiences align with tasks like managing office supplies and scheduling meetings.
✨Tip Number 2
Highlight your proficiency in Microsoft Office Suite during your interactions. Being able to demonstrate your skills in Word, Excel, and PowerPoint can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've handled confidential information in past roles. This will show that you understand the importance of discretion, especially when supporting senior executives.
✨Tip Number 4
Show your proactive nature by discussing any initiatives you've taken in previous positions to improve office efficiency or organization. This aligns well with the proactive approach we value at StudySmarter.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an office assistant or in administrative roles. Emphasize your organisational skills, proficiency in Microsoft Office, and any experience supporting senior executives.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage multiple tasks. Mention specific examples of how you've maintained an organised office environment or supported teams in previous roles.
Highlight Key Skills: In your application, clearly outline your strong written and verbal communication skills, attention to detail, and problem-solving abilities. These are crucial for the role and should be evident in your documents.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at Boyden
✨Show Your Organisational Skills
As an Office Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Communicate Clearly and Professionally
Strong written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've handled correspondence and communication in previous positions.
✨Demonstrate Proficiency in Microsoft Office
Since proficiency in Microsoft Office Suite is required, be prepared to discuss your experience with Word, Excel, PowerPoint, and Outlook. You might even want to mention specific projects where you used these tools effectively.
✨Prepare for Situational Questions
Expect questions that assess your problem-solving abilities and how you handle confidential information. Think of scenarios where you had to maintain discretion or resolve a challenging situation, and be ready to share those stories.
