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- Tasks: Support the Managing Director with diary management, travel arrangements, and event coordination.
- Company: Join a dynamic team focused on excellence and strong stakeholder relationships.
- Benefits: Enjoy a hybrid work model, 25 days holiday, and a cycle to work scheme.
- Why this job: Gain valuable experience in a fast-paced environment while developing your organisational skills.
- Qualifications: 3 years of PA/EA experience and proficiency in Microsoft Office required.
- Other info: Flexible approach and a positive attitude are essential for success.
Our client are seeking a dedicated and well organised Personal Assistant to support the Managing Director. If you would like to know a bit more about this opportunity, or are considering applying, then please read the following job information.
Key Responsibilities:- Coordinating diaries and calendar management
- Organising and arranging travel
- Building relationships with stakeholders and suppliers
- Event Coordination
- Greeting visitors and organising meeting rooms
- Coordinating personal appointments and household administration
- Must have 3 years PA/EA experience
- Excellent attention to detail
- Minute taking experience would be a bonus
- Excellent telephone manner and interpersonal skills
- Effective communication and presentation skills, written and verbal
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
- Exceptional organisation, workload and diary management skills
- Flexible approach and positive, can-do attitude
- Monday-Friday 9am-5:30pm, hybrid to be discussed at interview stage
- Holiday entitlement: 25 days plus BH
- Cycle to work scheme
- Pension scheme
Personal Assistant to Director employer: One to One Personnel
Contact Detail:
One to One Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Director
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, especially Microsoft Office Suite. Being able to demonstrate your proficiency during the interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of how you've successfully managed diaries and calendars in previous roles. Having concrete instances ready to share will showcase your organisational skills and ability to handle multiple tasks efficiently.
✨Tip Number 3
Practice your communication skills, both verbal and written. Since the role requires excellent interpersonal skills, consider role-playing common scenarios you might encounter as a Personal Assistant to ensure you're confident and articulate.
✨Tip Number 4
Research the company and its culture before the interview. Understanding their values and how they operate will help you tailor your responses and show that you're genuinely interested in becoming part of their team.
We think you need these skills to ace Personal Assistant to Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a Personal Assistant. Focus on your organisational skills, diary management, and any experience you have with minute taking. Use specific examples to demonstrate your capabilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your three years of PA/EA experience and how it aligns with the job requirements. Be sure to include your excellent attention to detail and communication skills.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Office Suite and any other relevant software. Provide examples of how you've used these tools effectively in previous roles, especially in managing diaries and coordinating travel.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter. Check for any spelling or grammatical errors, as well as ensuring that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at One to One Personnel
✨Showcase Your Organisational Skills
As a Personal Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated events in the past. Highlight your ability to prioritise tasks and keep everything running smoothly.
✨Demonstrate Your Communication Skills
Effective communication is crucial for this role. During the interview, focus on your interpersonal skills and provide examples of how you've successfully built relationships with stakeholders or handled difficult conversations. A confident and clear telephone manner will also impress.
✨Familiarise Yourself with Relevant Software
Since proficiency in Microsoft Office Suite is essential, make sure you can discuss your experience with Word, Excel, PowerPoint, and Outlook. If you have any tips or tricks that enhance your efficiency with these tools, share them during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and flexibility. Think about scenarios where you've had to adapt quickly or manage unexpected challenges. Being able to articulate your thought process will demonstrate your 'can-do' attitude.
