Proposal Coordinator

Are you a commercial professional with experience working in the civil engineering sector? Are you looking to join a rapidly expanding contractor and aid them in securing new projects? Do you enjoy working for thriving companies with a big scope for internal progression and development? If so, this job may be just for you!

The Opportunity

Exciting opportunity has opened up for an experienced Bid Coordinator to assist the Head of Submissions and Bid Managers with the preparation and production of PQQ and Tender submissions in line with agreed deadlines.

The role

As a Bid Coordinator, you will be responsible for ensuring all tender documentation is presented to a uniformly high standard, editing and proofreading submission documents, as well as deputising for the document controller and other administrative duties as required. The ability to prepare graphics such as flow charts and organisation charts is also required to support high standard submissions.

Remuneration & Benefits

Excellent salary package of £35,000 - £40,000 per Annum, plus you will also be entitled to fantastic Healthcare, Pension, plus many more!

Your duties and responsibilities will be:

• Manage PQQs in-line with the level of experience and complexity of the bid, with support where required from team members.
• Ensure compliance with the work winning processes and procedures to manage submissions and bid-related information.
• Support briefings and progress meetings keeping auditable records of actions agreed for each bid.
• Initiate/produce non-technical written responses for submissions including references, case studies, CVs and project experience.
• Support contributors with content development and responses by assessing whether the questions are being answered.
• Manage inputs from contributors ensuring that they are aware of deadlines and chase where necessary.
• Maintain, organise and collate documents and support information for each proposal ensuring the information is of high quality.
• Provide feedback to the Head of Submissions and Bid Managers of progress with the coordination and collation of information.
• Create the final publication and with the team, ensure the bid is delivered to the Client on time.
• Production of the final submission in liaison with submission team members, ensuring the bid is delivered to the client on time via hard copy or electronic portal.
• Maintain Themis (Document Management System) ensuring a complete record of the submission is maintained for future review or scrutiny.
• Support administration with document controlling duties.
• Assist with Knowledge Management using Themis.

You will have the following qualifications & experience:

• Previous experience in commercial department of a civil engineering contractor.
• Experience handling bids, tenders and proposals.
• Strong administrative background.
• Solid understanding of the UK construction market.

The setting for the role

Risks and Hazards are in line with working in an office. These can include display screen equipment, stress, manual handling, slips, trips and falls, fire and emergency, work equipment and electrical safety and temperature. A full induction will be provided and all safety requirements must be adhered to when entering the building.

Get in touch now

If you're seeking a new opportunity with a leading Civil engineering consultancy and believe you have the skills and experience our client desires then apply now or contact Jason Seed via LinkedIn.

Millbank Holdings Ltd is an equal opportunities employer and respects diversity. We welcome applications from all suitably qualified persons who are eligible to live and work in the UK. Millbank is proud to be a member of the ‘Disability Confident Scheme’. Millbank operates as an Employment Agency and Business.