Human Resources Assistant

Who we are: ALTEN, an engineering and technology consultancy, is a leading Engineering and IT consultancy operating across 30 countries, making waves in all sectors: Aeronautics, Space, Defence, Security and Naval, Automotive, Rail and Mobility, Energy and environment, Life Sciences and Health, Industrial Equipment and electronics, Telecoms, Banking, Finance & Insurance, Retail, Services & Medias, Public Services & Government. With a team of passionate, diligent, and agile engineers, we are united by a common purpose: building tomorrow’s world today. Day by day, we support our customers' development strategies as well as their technological and sustainability transformation.

Job purpose: Within the Human Resources Department, the HR Assistant is responsible for the administrative management of personnel (consultants, managers and/or support function staff).

Main duties and responsibilities:

• HR Administration & Compliance: Manage all HR enquiries via the HR inbox and SNOW, ensuring timely responses. Establish, update, and oversee employment contracts, amendments, annexes, and certificates. Ensure proper documentation for new hires, including pre-employment checks, contract setup, and onboarding processes. Maintain and update employee records in HR systems (HCM, SAP VISION) and benefits portals. Administer onboarding and offboarding procedures, ensuring compliance with company policies. Manage visas, residence permits, and status renewals. Oversee probation period processes, including renewals, terminations, and completion paperwork. Maintain compliance with employment law by staying up to date with legislative changes.
• HR Operations & Employee Support: Draft and issue HR letters for various employment-related matters (e.g., end of employment, salary changes, leave entitlements, line manager changes, location changes, bonuses). Process payroll inputs, absences, and timesheets in HR systems, ensuring accuracy and compliance. Manage benefit enrollments, pension opt-ins/opt-outs, and respond to benefit-related queries. Provide guidance to employees on HR systems, Employee Self-Service, and policy-related queries. Monitor and update employee leave balances and ensure accurate absence tracking. Research and ensure compliance with HR policies and procedures, providing support on employee relations matters. Assist with training coordination and provide guidance to new HR Admin Assistants.
• Reporting, Audits & Process Improvements: Prepare HR reports for senior leadership, audits, and compliance reviews. Maintain personnel records and conduct periodic data verification for accuracy. Ensure all due diligence in handling Employee Relations cases in line with company policies. Conduct quality checks on personnel data and payroll elements, ensuring accuracy and compliance. Support HR team projects and process improvements on an ad-hoc basis.
• Employee Relations & Case Management: Ensure fair and compliant management of employee grievances, disciplinary actions, and workplace investigations. Assist in performance meetings, ER meetings, and minute-taking. Escalate concerns to HR Manager or line managers as necessary.
• Additional Responsibilities: Participate in new hire inductions and ensure smooth facilitation. Provide administrative support for training programs and employee development initiatives. Serve as a point of contact for employees and managers within the designated HR perimeter. Support the training team in the preparation of training files as needed. Other duties may be assigned as required.

Person Profile/Educational Level/Qualifications Required: CIPD qualified level 3 minimum (Preferable but not mandatory).

Experience/Knowledge: Experience working in organizations with well-defined HR practices, ideally in fast moving arenas. Excellent communication skills, both written and verbal. A keen eye for detail and an organized, process orientated outlook. Integrity and confidentiality, leading by example to set the standard for personal integrity. Generalist experience in assisting and supporting a team or individuals. A good base understanding of HR practices, and an interest in pursuing a career in HR. An enthusiastic approach to learning. A good practical understanding of MS Office. Ability to build relationships and earn trust. Good problem solving skills. Able to prioritise workloads and stakeholders in a fast paced and demanding environment.

What we offer: Company benefits including Private Medical Healthcare (Inc Dental and Optical), Life Insurance and Travel Insurance. Pension scheme with company contributions up to 6%. Wellness 24/7 Confidential employee assistance program. Social – Breakfast Tuesdays, Thirsty Thursdays and Pizza on the last Thursday of each month.

Any doubts? Studies have shown that some groups of people are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we are looking for. As an equal-opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.