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- Tasks: Prepare fee proposals and coordinate bids for exciting architectural projects.
- Company: Join a rapidly expanding, innovative architectural practice with a global presence.
- Benefits: Enjoy hybrid or remote work options and potential for a permanent role.
- Why this job: Be part of unique projects and collaborate with a dynamic Business Development team.
- Qualifications: Experience in architecture or related fields, proficiency in InDesign, and strong organisational skills.
- Other info: Italian language skills are a plus; contract role with a view to permanence.
The predicted salary is between 48000 - 72000 £ per year.
We have a fantastic opportunity to join an innovative architectural practice, with an international presence, as their bids specialist. You will be part of a well-established, global business that is rapidly expanding and will be involved in some exciting, unique, forward-thinking projects. In this role you will be responsible for preparing fee proposals for existing and prospective projects, ensuring compliance with tender requirements and maximising their chances of success. This is initially a contract role, 3-6 months, with a view to the role becoming more permanent. They are open to the role being hybrid or remote, but can also be based full time in their offices in Central London. Italian language skills would be an advantage.
Key Responsibilities
- Produce commercial bids for future projects and additional work on existing projects, coordinating with the Managing Director/Head of Business Development.
- Collaborate with potential sub-consultants to obtain necessary materials in a timely manner for compliant proposal assembly.
- Obtain internal approvals for all fee elements.
- Ensure accurate input and updates of proposed and agreed fees for clients project controlling platform (CMAP).
- Develop detailed project proposal methodology statements/plans that outline working methods across all project phases.
- Assist with fee negotiations, contract appendix drafting, client Q&A, and ongoing project-related tasks.
- Support the Business Development team as needed, including proposal development/production and team building.
- Coordinate with ongoing cross-department projects.
Skills and experience
- Proven professional experience in an administrative or operations capacity at an architecture firm or related industry.
- Proficiency in InDesign.
- Mixed educational background in design/construction and business.
- Strong mathematical skills with the ability to work confidentially and efficiently with complex spreadsheets.
- Thorough knowledge of international construction industry practices and work stages.
- Detail-oriented with the ability to understand and analyse fine print.
- Excellent organisational, administrative, proofreading, and document production skills.
Senior Bid Coordinator/Manager employer: Bespoke Careers
Contact Detail:
Bespoke Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Bid Coordinator/Manager
✨Tip Number 1
Familiarise yourself with the architectural industry and its specific bidding processes. Understanding the nuances of how bids are structured in this field will give you a significant edge during interviews.
✨Tip Number 2
Network with professionals in the architecture and construction sectors. Attend industry events or webinars to connect with potential colleagues and learn about their experiences, which can provide valuable insights for your application.
✨Tip Number 3
Brush up on your InDesign skills, as proficiency in this software is crucial for the role. Consider taking an online course or practising with sample projects to showcase your capabilities.
✨Tip Number 4
If you have Italian language skills, make sure to highlight them during your discussions. This could set you apart from other candidates and demonstrate your ability to engage with international clients.
We think you need these skills to ace Senior Bid Coordinator/Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in bid coordination or management, particularly within the architectural or construction industry. Emphasise your proficiency in InDesign and any experience with fee proposals.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific projects or values of the architectural practice that resonate with you, and explain how your skills align with their needs.
Highlight Relevant Skills: In your application, emphasise your strong mathematical skills and attention to detail. Provide examples of how you've successfully managed complex spreadsheets or produced compliant proposals in previous roles.
Showcase Language Skills: If you have Italian language skills, make sure to mention them prominently in your application. This could set you apart from other candidates and demonstrate your ability to work in an international context.
How to prepare for a job interview at Bespoke Careers
✨Showcase Your Bid Experience
Make sure to highlight your previous experience in preparing bids, especially in the architectural or construction sectors. Be ready to discuss specific projects you've worked on and how your contributions led to successful outcomes.
✨Demonstrate Attention to Detail
Given the importance of compliance with tender requirements, emphasise your detail-oriented nature. Prepare examples that showcase your ability to analyse fine print and ensure accuracy in proposal submissions.
✨Familiarise Yourself with Their Projects
Research the company's recent projects and their approach to bids. This will not only show your interest but also allow you to tailor your responses to align with their values and methodologies during the interview.
✨Prepare for Technical Questions
Be ready to answer questions related to InDesign and complex spreadsheets, as these are crucial for the role. Brush up on your technical skills and be prepared to discuss how you've used these tools in past roles.
